Ask HR: Are Selective Background Checks Acceptable?
Ask HR: Are Selective Background Checks Acceptable?

Ask HR: Are Selective Background Checks Acceptable?

Just when you think you’ve heard it all, one of your employees stumps you with a question you haven’t heard before. The pros at the HR Support Center really have heard it all—at least, until tomorrow.

Here is a recent question and expert advice from HR On-Demand, one of the features available to HR Support Center subscribers.

Question: We don't typically do background checks, but we're hiring an internal HR person who will have access to sensitive information. We want to do a background check for this position, but since we've never done one for anyone else, we're worried it would look discriminatory.

Answer from Aimee, HR Pro: You may conduct background checks for some jobs but not others. Different jobs may require different levels of investigation, but for the same job title, make sure you keep your process uniform to avoid charges of discrimination.

As long as you are consistently background screening similarly situated job types, selective background checks are acceptable. For example, if you have decided that you will conduct background checks for this HR role because the employee will have access to financial information, payroll data, and employee social security numbers, you should, going forward, also conduct background checks for other positions with similar access.

We recommend limiting what information obtained in a background check you use in employment decisions. In your situation, it would be logical to consider information obtained from a background check concerning an HR applicant’s conviction for identity theft or falsification of records, but probably not about a DUI or trespassing conviction.

In addition, if you decide to do background checks, there are state and federal laws governing when and how it should be done. If you decide to conduct a background check for this position, please let us know. We can walk you through the process with state and federal laws in mind.

Aimee is a recognized leader in the field of Human Resources. Aimee was previously the Global Director for the Board of Directors of the local chapter of the Society for Human Resource Management. Prior to that, she was the HR Director and Global HR and Organizational Effectiveness Adviser for Mercy Corps, an international humanitarian relief and development organization, and worked as an HR consultant to small and mid-sized companies.

_This Q&A content is taken straight from the experts at HR Support Center. Click here to learn more about HR Support Center and HR On-Demand; we’d also love the chance to explain in person

More to Discover

HR

Federal Tax Deposit 101: Everything Employers Must Know

Federal Tax Deposit 101: Everything Employers Must Know

What is a Federal Tax Deposit? Most would agree that taxes is not an exciting topic. But a full understanding of the rules around taxes is absolutely essential for employers. It’s a major responsibility to manage employees and follow the requirements of withholding taxes from employee wages.The IRS has specific and strict guidelines around withheld taxes. Any withheld taxes must be deposited to the IRS in the appropriate manner. This process is called the federal tax deposit.In this guide, we’ll outline the important aspects of payroll processing and the federal tax deposit.Before we dig into the federal tax deposit, these are the important areas within employee taxes and payroll. Paycheck calculation and preparation Withholding taxes...

Webinar: How Paycor Can Take Blackbaud's Payroll 7 Clients To The Next Level - 1/16/20 @2pm ET

Webinar: How Paycor Can Take Blackbaud's Payroll 7 Clients To The Next Level - 1/16/20 @2pm ET

Blackbaud’s Payroll clients have been asking for a more robust payroll offering and we’re excited to announce a new partnership between Blackbaud and Paycor.An industry-leading HR and payroll provider with nearly 30 years of experience serving small to medium-sized businesses, Paycor will not only deliver more robust payroll functionality, but also a suite of products and services to help Blackbaud clients better serve their mission.Join us on January 16th as Paycor Senior Vice President, Rick Chouteau, and Blackbaud Partner Development Leader, Craig Suppin, showcase why Paycor can be chosen to replace the Payroll 7 module, helping your organization improve operational efficiencies while reducing risk.In this webinar, we’ll share: • A...

Leap Year Payroll: How to Handle 27 Pay Periods

Leap Year Payroll: How to Handle 27 Pay Periods

If you pay employees bi-weekly, you normally have 26 pay periods a year. But 2020 brings you an extra one—thanks, leap year. True, an extra pay period isn’t exclusive to leap years, sometimes it just depends on which day of the week you pay your employees. But regardless of when it occurs, it can cause headaches for HR and payroll administrators who aren’t prepared.There are a few ways to approach a 27-pay-period year, but the most important thing is to communicate your plan to your workforce. Make sure they understand what to expect so there aren’t any surprises surrounding their paychecks. How to Pay Employees During a Year with 27 Pay Periods Option 1: Everyone gets an extra paycheck. Woo-hoo! The extra paycheck would be for the same...

Case Study: Rochester University

Case Study: Rochester University

Michigan based Rochester University relied on their own payroll processing for nearly 60 years. But when their payroll administrator decided to retire, they turned to Paycor to help them save time and resources. “In the three years we’ve been a Paycor customer, I’ve never had a problem reaching my dedicated support team. If I have an emergency, I know I can trust Paycor.” – Ginny May, Director of HR With Paycor, Rochester University has significantly transformed how they manage HR and process payroll with Paycor Time, Paycor’s Mobile App and ACA filing. By eliminating manual work, their staff has more time to focus on strategic initiatives like finding the right faculty members, motivating employees and creating better experiences for...