Posted on October 1, 2014

During a recent webinar, experienced labor attorney Katharine Weber discussed how companies can update their policies to ensure compliance with laws and regulations, including weapons policies.

Many employers have policies that say employees are not allowed to bring firearms on the premise, including the parking lot. While federal law does not speak to this issue, every state and even many cities have ordinances addressing this issue. This means that you need to be even more careful when setting up your company policies, because the rules may be different depending on the location of your buildings.

Because of these variations, having a single policy that governs all of an organization's locations is not a feasible option. Let’s use Paycor as an example. Our organization has 22 different offices in 12 different states! In Ohio, where we are headquartered, it is legal for an employer to ban firearms from the entire premises. However, just one state over in our Kentucky office, employees are allowed to have their legally owned firearms in their cars.

Because the laws can vary so much regarding weapon possession, it is vitally important for employers to check to make sure their laws are compliant with their own state. Not only are these laws specific for states and some cities, but they are also rapidly changing. An increasing number of states require employers to permit employees to keep firearms in their vehicles. With such a rapidly changing legal landscape, employee handbooks and policies must be kept up to date.

By regularly reviewing and updating company policies to reflect the laws, employers can stay out of trouble with a host of government agencies. If you would like assistance making sure you’re compliant and up-to-date, check out our HR Support Center, where you can find handbook templates, a directory of regulations by state and an HR expert waiting to answer your questions.

This content is intended for educational purposes only and should not be considered legal advice.