New Form I-9 Mandatory for Employers on January 22, 2017
New Form I-9 Mandatory for Employers on January 22, 2017

New Form I-9 Mandatory for Employers on January 22, 2017

One of the most talked-about and strict employment documents is undergoing a change in 2017. The U.S. Citizenship and Immigration Services (USCIS) has released an updated version of the Form I-9, which will become mandatory for all employers beginning January 22, 2017.

Employers may continue to use Form I-9 with a revision date of 03/08/2013 until January 21, 2017. After January 21, all previous version of the form will be invalid. Under federal immigration law, employers must maintain a properly completed Form I-9 for all employees hires in the U.S. after November 6, 1986.

The new Form I-9 is designed to help employers reduce technical errors that lead to fines by offering new features that include:

• Validations on certain fields to ensure information is entered correctly. For example, the form will validate the correct number of digits for a Social Security number or an expiration date on an identity document.
• The addition of prompts to ensure information is entered correctly
• Drop-down lists and calendars.
• Buttons that will allow users to access instructions electronically, print the form and clear the form to start over.
• A designated area to enter additional information that previously needed to be entered as a margin note, such as the auto-extension of an individual’s work-authorized status, where applicable.

Gathering new hire paperwork is often a tedious and time-consuming task. To streamline the process, Paycor’s HR Onboarding software enables new hires to fill out Form I-9, additional federal and state tax documents, direct deposit forms and other company documents, electronically before their first day of work. The Form I-9 and other employee documents will then be electronically stored to their record, ensuring simple and easy maintenance for you. Click here to see all of the advantages Onboarding offers, and contact us to schedule a demo for your organization.

Sources: National Law Review, Society for Human Resource Management and U.S. Citizenship and Immigration Services


Subscribe to Our Resource Center Digest

Enter your email below to receive a weekly recap of the latest articles from Paycor's Resource Center.

Check your inbox for an email confirming your subscription. Enjoy!

More to Discover

RISE Web Summit: The Humble Employee Handbook is Actually an Important Risk Prevention Tool

RISE Web Summit: The Humble Employee Handbook is Actually an Important Risk Prevention Tool

Why are Employee Handbooks so important? If written properly, they could be a valuable tool in the workplace. If written poorly, can cause confusion, inconsistency and increased litigation. We will discuss recent rulings highlighting this topic and provide what to include in your organization's humble employee handbook.

RISE Web Summit: Auditing Your Employment Policies and Practices

RISE Web Summit: Auditing Your Employment Policies and Practices

It seems like you need to be a lawyer to run a business these days doesn’t it? Thankfully, you don’t. But you do have to stay on top of the ever changing employment law landscape and the trends in employment law claims, both on the federal and state level. There is no better way to rise above the risk of being hit with a class action, a DOL complaint, or a harassment or discrimination lawsuit than periodically auditing your employment policies and practices. Join us for this session and we’ll teach you the steps to take and what to look for as you conduct your audit.

RISE Web Summit: Benefits Compliance: Rise Above Common Pitfalls

RISE Web Summit: Benefits Compliance: Rise Above Common Pitfalls

Compliance with IRS and DOL regulations goes well beyond your major medical and 401(k) plan. From ERISA to COBRA to Section 125 Plans, learn how to avoid (or address) the most common compliance pitfalls BPC has seen over 4 decades of service as a third party administrator. In this session you will hear real life stories and practical tips for keeping your benefits program on the straight and narrow.

RISE Web Summit: The Art of Compliance

RISE Web Summit: The Art of Compliance

HR compliance, tax compliance, OSHA compliance – fill in the blank! Compliance can feel like a Picasso painting or maybe more like a self-destructing Banksy. If you’ve felt the same way, join us as we discuss best practices for designing and molding a robust compliance function. Along the way we’ll share how you can mitigate risk, structure teams, and ultimately transform compliance into a masterpiece.