Top 10 HR Assets Every Business Needs
Top 10 HR Assets Every Business Needs

Top 10 HR Assets Every Business Needs

_From the HR Pros of the HR Support Center

To ensure compliance with government regulations and create a firm foundation for the business, every company should have certain HR assets. How many of the following 10 assets does your business have in place?

1. Employee Handbook & Acknowledgement of Receipt

Having an effective handbook in place can help you keep your business out of court, improve overall operations, motivate employee performance and establish clear communication. Every employee should sign an acknowledgement form indicating they have reviewed the company’s handbook and this form should be kept in their personnel file.

2. State-Specific Forms

Depending on where you do business, state guidelines may call for specific forms to be kept on file (or submitted to the government) for each of your employees. Some forms are required by state legislation to be filled out upon hiring or terminating employees, while others are for tax purposes.

3. Employment Application

Utilizing an employment application allows your company to collect consistent data across the board for all applicants, keeping you organized and showing that your business is fair and non-discriminatory.

4. Job Descriptions

Having clear job descriptions for every position within your organization helps convey the needs and expectations of your company. But when used appropriately, job descriptions can also be utilized as a basis for performance management and company liability. For the employee, having a clear job description allows them to understand the responsibilities and duties that are required and expected of them.

5. Offer Letter

An offer letter indicates the start date, salary, position and any other contingencies to continued employment. Having an offer letter for each new hire ensures that everyone is on the same page. Partnering with a job description leaves little room for misunderstanding or liability.

6. Benefits Information

Both state and federal government agencies have many guidelines in place to ensure that employees are aware of and provided their rights to health benefits under the Affordable Care Act (PPACA). With employee benefits being in the spotlight as of late, it is important to understand your responsibilities as an employer and to ensure that you are following the proper protocol surrounding the implementation of processes under Continuation of Benefits (COBRA), Health Insurance Portability and Accountability (HIPPA), PPACA and so on.

7. I-9 Form

Employers must complete an I-9 form to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired to work in the United States. While some states may use E-Verify for this purpose, these verifications are a requirement of federal law.

8. W-4 Form

It is also a requirement of federal law that employers must complete a W-4 form for every employee so that the correct federal income tax is withheld from their pay. Consider recommending that your employees complete a new W-4 each year or when their personal financial situation changes.

9. Performance Appraisal/Review

An employee’s past performance evaluations (especially documented in writing or in an HRIS) easily represent one of the employer’s best defense mechanisms should termination need to take place. It is also a valuable tool to help improve employee communication, morale, motivation, productivity and engagement.

10. Termination Meeting Checklist and Documentation

One of the hardest tasks managers face is terminating one of their employees. HR Support Center gives you guidance, checklists and suggested templates to help you with this unpleasant, but common concern.

All of these assets and many more can be found in Paycor’s HR Support Center, a comprehensive online resource full of HR advice, quick guides, templates and other tools. Learn more about HR Support Center, and start enhancing your people practices today.

More to Discover

Families First Coronavirus Response Act: Tips to Manage Employee Leave Scenarios

Families First Coronavirus Response Act: Tips to Manage Employee Leave Scenarios

Coronavirus Response Act On March 18 the Families First Coronavirus Response Act was enacted to help individuals, families and businesses. The legislation requires employers with under 500 employees to give sick leave and paid family medical leave to eligible employees.Eligible businesses are now able to take advantage of new tax credits to offset the costs associated with paid emergency leave and sick leave benefits implemented under the bill, including credit for health plan expenses affiliated with the new leaves. Below is a list of scenarios your employees may experience during this time. Scenario 1 A full time employee is sick and believes they might have COVID-19. The employee is visiting a doctor to seek a medical diagnosis and...

Late Breaking News: Government Approves Remote I-9 Review Due to COVID-19

Late Breaking News: Government Approves Remote I-9 Review Due to COVID-19

Form I-9 Review: Key Details On Friday March 20, 2020, the Department of Homeland Security (DHS) announced it would relax its standards for I-9 document verification amid the coronavirus outbreak.Employers with employees taking physical proximity precautions due to COVID-19 will not be required to review the employee’s identity and employment authorization documents in the employee’s physical presence. This provision only applies to employers and workplaces that are operating remotely. If there are employees physically present at a work location, no exceptions are being made at this time to review and verify documents in person. Remote Inspections Employers taking physical proximity precautions must inspect the physical documents...

Webinar: Coronavirus Response Act: What Business Leaders Need to Know

Webinar: Coronavirus Response Act: What Business Leaders Need to Know

In recent weeks the Coronavirus has grown from a crisis to a pandemic affecting small and medium businesses around the Nation. In response, the House of Representatives passed sweeping legislation to help businesses in the coming weeks and months. This legislation includes: • Families First Coronovirus Leave Act • Free COVID-19 Testing • Emergency FMLA Expansions • Tax credits for Businesses During this pandemic, it’s important that business leaders keep up with the latest information. Speaker: Katharine Weber Katharine C. Weber is a Principal in the Cincinnati, Ohio, office of Jackson Lewis P.C. She has successfully assisted countless clients in handling their labor and employment issues in both Ohio and Kentucky. Additionally, Ms....

Executive Summary: 2020 March HR & Compliance Web Summit

Executive Summary: 2020 March HR & Compliance Web Summit

“This was the first webinar to ever make me cry (in a good way).”“Great session! Good information, relevant and easy to understand and follow.”“Best HR webinar I’ve ever heard.”This is just a sample of feedback from attendees at Paycor’s 2020 HR & Compliance Web Summit!During our 2-day event, industry experts like Josh Bersin offered actionable insights and advice on all things HR, from must-haves for small businesses to succeed to salary history bans and medical marijuana in the workplace.Did you miss any of the live sessions? Don’t worry, we’ve got you covered. You can watch them on our On-Demand Webinar page.In the meantime, check out our executive summary for a short overview. How to Help New Parents Re-enter the Workplace and...