Posted on March 17, 2014

Two Major Reasons Your Organization Should Use E-Verify

The penalty for employing illegal immigrants is approximately $3,000 per employee or six months in prison. Is that a risk you’re willing to take? E-Verify, an electronic system run by the Department of Homeland Security, can ensure that your organization only hires employees who are eligible to work in the U.S., helping you avoid costly penalties and fines.

E-Verify compares identification information with government records to ensure that each prospective employee is eligible for employment in the U.S. There are numerous reasons why E-Verify can be beneficial to your organization, but here are two reasons your company should use it:

1. Stay in compliance

E-Verify is currently required for all employers in two states, Arizona and Mississippi, and there are several other states that require it for state agencies and government contractors:

* Seven states require public contractors to use E-Verify: Colorado, Georgia, Missouri, Nebraska, Oklahoma, Rhode Island and Utah
* Ten states require their state agencies to participate in E-Verify: Colorado, Georgia, Idaho, Minnesota, Missouri, Nebraska, North Carolina, Oklahoma, Rhode Island and Utah

Despite the fact that E-Verify is largely a voluntary program, a five-year timeline to require all states and employers to use E-Verify is being considered by lawmakers as part of immigration reform.

Even in states where there is currently no E-Verify requirement, smart employers are staying ahead of the game by implementing this process. 409,000 employers across the U.S. currently use E-Verify, and that number is projected to grow by 1,400 new companies per week.

2. Increase efficiency

The process of hiring a new employee can be tedious and time-consuming, requiring a significant amount of data entry. Not only does data entry take up valuable time, it poses the risk of human error. Paycor has developed a new web interface to simplify the E-Verify process, enabling employers to:

# Enter employment data once
# Click a button to confirm eligibility
# Get an immediate “Eligible” or “Ineligible” response

This saves time by allowing employers to verify employment eligibility without having to go through a lengthy process on the Department of Homeland Security’s website, giving you more time to focus on new hire training and onboarding.

Learn more about Paycor’s E-Verify solution for your organization.

Sources: PBS News, U.S Citizenship and Immigration Services, HireRight