Employee Scheduling Software
Simplify Shift Management with Paycor
Organize your team, communicate information in real time and improve productivity with employee scheduling software. Speak to a representative, call 513-338-0399.
More than 50,000 businesses nationwide trust Paycor*
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Make Smart Staffing Decisions
Efficient & Consistent Scheduling Matters
Manually keeping track of work schedules is time consuming and risky. One small error could impact coverage and hurt productivity. Take control of labor costs, streamline your scheduling process, and improve productivity with Paycor Scheduling.
Automate & Optimize Scheduling
Copy and paste shifts between days and weeks, create weekly templates, and set shifts to repeat daily or weekly so you can maximize efficiencies and increase productivity.
Reporting & Interactive Dashboards
Improve your budget management and reduce expenses with daily shift coverage maps and reports on scheduled hours, costs, jobs, and more.
Engaging Self-Service
Empower employees to trade and swap shifts, set their availability, and drop or pick up open shifts with manager approval.
AI Insights
See historical trends for shift trades, drops, pick-ups, and covers. Identify staffing issues based on scheduling groups, allowing for better management of shift changes.
Prevent Scheduling Headaches
Employee turnover is 174% more likely without real-time scheduling capabilities (Bersin by Deloitte). A quick and effective scheduling process is key to making the right business decisions, optimizing your staff, and increasing efficiencies across your workforce. Paycor’s employee scheduling software enables HR leaders to create, manage, and communicate employee schedules while empowering employees to view, manage, and receive work schedule updates.
Mobile Scheduling
Paycor Mobile is the one-stop scheduling solution for frontline managers and their employees. View, create, edit, and delete shifts and empower employees to view schedule details, pay rates, time off, and receive real-time updates via push notifications.
Real-time Communications
No more chasing after employees to communicate schedule changes. Keep your teams up-to-date with real-time notifications and shift reminders.
Budget Planning
Set labor budget caps by day or week and location (hours or dollars) and get notified for budget overages. Compare actual worked hours to remaining scheduled hours, enabling managers to adjust future shifts in the same week to keep the budget balanced with minimal last-minute employee disruptions.
Automate All Things Scheduling
Job Costing
Make it easier for employees to clock in and reduce the number of time-card corrections by assigning job codes and labor categories directly to shifts.
Set Scheduling Rules
Simplify how you configure rules for different positions by limiting the number of hours employees work and establishing minimum rest times.
Labor Forecasting
Leverage key business drivers (such as sales data, customer foot traffic, call volume, etc.) to help frontline leaders efficiently manage their work schedules to match their expected labor needs.
Time Off Management within Scheduling
Time-off requests seamlessly integrate with Scheduling. View, approve, or deny time-off requests within Scheduling. And get real-time visibility into time-off requests when building schedules.
Sync Personal Shifts to Cloud-Based Calendars
Employees can synchronize their shifts from the Paycor Scheduling calendar with their personal Google and Outlook calendars.
Build Employee-Friendly Schedules
Last-minute changes are disruptive for everyone. Paycor’s Predictive Work Scheduling configurable warnings and notifications help your managers and employees by reducing last-minute changes.
Why 50,000+ Businesses* Trust Paycor
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The Paycor Difference
“Scheduling took me an entire week before Paycor. Now with Scheduling Pro, it only takes me 30 minutes to schedule my employees for the entire month.”
– Nicole M., Administrator, Mini University
Payroll FAQs
Employee scheduling systems are tools used by employers to schedule work hours for their employees, and to give workers and managers visibility to the schedule. Scheduling systems often have additional functionality to allow the company to communicate changes, block out vacation time, holidays, and shift swaps.
Employee scheduling software makes scheduling more efficient, fair and less personal for both employees and employers. Businesses can post shifts far in advance and schedule employees based on their preferences. Most systems also allow for self-service functionality, giving employees the ability to swap shifts, request shift pick-ups and more.
Employee scheduling software prevents scheduling conflicts by providing a centralized system that automatically flags potential issues before they occur, while tracking real-time employee availability, time-off requests, and shift assignments. The software eliminates double-booking and automatically checks for scheduling conflicts, overtime violations, and qualification requirements, all while maintaining communication channels for schedule updates and shift trades.
Yes, employees can access and manage their schedules through scheduling software, like Paycor Scheduling, which provides 24/7 access to schedules from any device through self-service portals. Employees can view their schedules, submit time-off requests, swap shifts, and update their availability, all while receiving instant notifications about schedule changes.
Yes, employee scheduling software is suitable for businesses of all sizes. Paycor specifically offers scheduling solutions for both small businesses (fewer than 50 employees) and midsize companies (50 to 1,000 employees), with features that can be configured to match each business’s unique scheduling needs, including mobile scheduling, shift swapping, and real-time notifications that work regardless of company size.
Yes, employee scheduling software can integrate with other HR and payroll systems. Paycor’s platform specifically unifies all employee data and seamlessly connects scheduling with payroll processing, time tracking, and other HR functions, allowing businesses to streamline their operations through a single integrated system. The platform also supports integration with third-party apps and technology for additional flexibility.
Employee scheduling is often a juggling act between an employers’ need to ensure they have the right number of employees on the floor during certain shifts with employees’ needs for personal time. Scheduling software gives both employers and employees visibility to shifts and allows for easier scheduling processes for both.
Small businesses should look for the following characteristics in scheduling software:
- Ease-of-use for both managers and employees
- Both web and mobile functionality
- Integrates smoothly into your time and payroll systems.
- Allows pre-built templates
- Employee access for schedule requests
Managing employee shift schedules in ways that both keep your business running and respect employees can be challenging. You should be careful to keep long shifts and overtime to a minimum, and to give employees plenty of notice about their shifts to help them manage their personal lives. Having a visible calendar of future shifts, using a scheduling system, is a great way to keep shift scheduling predictable.
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