PRIVACY POLICY

Paycor, Inc. values your privacy, and is committed to providing exceptional client service and ease of mind that your business, financial and/or personal information is secure. We use reasonable care to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. We have created this privacy statement and notice (“Privacy Policy”) with your privacy and security in mind to help you understand what information we are collecting and how it is being used as we seek to deliver you exceptional service.

The following discloses the information gathering, use, and dissemination practices for Paycor (referred to as “Paycor,” “we,” “us,” or “our), including how we protect the personal information that you share with us. This Privacy Policy applies to your use of our websites as well as the products and services we offer, including all mobile applications released by us through the Apple App Store or the Google Play Store (collectively “Website”).

DISCLAIMER

Paycor believes all the statements and information provided in this Privacy Policy to be accurate and reliable, but presents them without guarantee, expressed or implied. Statements concerning the possible use of our products, including but not limited to the design of the products and systems, are made without representation or warranty that any such use is free of patent infringement, and are not recommendations to infringe any patent.

COLLECTION AND USE OF PERSONAL INFORMATION

Paycor collects personal information from you or about you when:

(1) you visit our Website
(2) you are asked to register before entering a limited access site
(3) you request information or contact from Paycor
(4) you voluntarily provide it via the Website
(5) you sign up to receive alerts or notifications
(6) you make a purchase, and
(7) your current, prospective, or former employer or a similarly affiliated entity (referred to as “Employer”) provides it to Paycor to facilitate the processing of benefits management, payroll services, tax compliance, scheduling and timekeeping, onboarding, related human resources-related services, and data analytics, (collectively “Services”).

Personal information collected may include:

In many instances, including for the purposes listed in the preceding paragraph, your Personal Information is collected, either directly or indirectly from you, because your Employer has engaged us to assist with Services. In these instances, your Employer is the controller and owner of the data that we are processing on its behalf. Your Employer should have their own privacy policy and we do not accept any responsibility or liability for its policies or practices as they relate to your Personal Information. Please check your Employer’s policies before you submit any information to us in connection with your employment. Paycor only processes your Personal Information where a lawful basis to do so is present and does so under a legal obligation, your consent, or for legitimate interests, though Paycor is not limited to these bases.

TEXT MESSAGING

You have an option to choose to receive text messages (SMS) from us to keep you informed of updates. This service is optional and does not require you to purchase goods or services from Paycor or its affiliates. If you give us your mobile device number and opt into such text messaging as provided below, you hereby consent to the Paycor’s use of your mobile device number in accordance with this Privacy Policy and any applicable terms of use until you withdraw such consent. You further consent to receive phone calls or pre-recorded messages, including those from automated dialing systems. Message and data rates may apply.

COOKIES and OTHER AUTOMATED INFORMATION COLLECTION

In an effort to publish content visitors need and want, we collect summative site-visitation statistics using cookies. A “cookie” is a small data file transmitted from a Website to your computer’s hard drive. Cookies are usually defined in one of two ways, and we may use both of them:

(1) session cookies, which do not stay on your computer after you close your browser, and

(2) persistent cookies, which remain on your computer until you delete them or they expire.

When a user visits our site, a cookie is placed on the user’s machine (if the user accepts cookies) or is read if the user has accessed the site previously.

We do not use this technology to develop or access personally identifiable information about you or to track your use of the site; rather, it is a tool we use to compile statistics about our Website and mobile applications usage. We do not share this information outside of Paycor, and do not allow other companies to place technology on our site that would develop personally identifiable information.

The cookies are designed to help you get the most from the Website but if you do not wish to receive cookies, most browsers allow you to change your cookie settings. These settings will typically be found in the “options” or “preferences” menu of your browser. Please note that if you choose to refuse cookies you may not be able to use the full functionality of our Website.

Paycor uses third parties that automate information collection through the use of beacons, pixels, web links, or other similar third-party tracking mechanisms.

Do Not Track Disclosure

Other than as disclosed in this Privacy Policy, the Website does not track users over time and across third-party websites to provide targeted advertising. Therefore, the Website does not operate any differently when it receives Do Not Track (“DNT”) signals from your internet web browser.

SHARING OF INFORMATION

We may share Personal Information with third parties under any of the following circumstances:

We will not sell, rent, loan, transfer, or otherwise disclose any Personal Information to third parties except as set forth in this Privacy Policy or as otherwise disclosed to you at the time of Personal Information use.

Pursuant to California Civil Code Section 1798, California residents may ask companies with whom they have an established business relationship to provide information about our sharing of Personal Information with third parties for direct marketing purposes. We do not share any California consumer Personal Information with third parties for marketing purposes without consent.

CHOICE AND PREFERENCES

We want to provide you with relevant information that you have requested. If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed. Any transactional or service-oriented messages are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services, and are not intended for the purposes of marketing. We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information. After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email. Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided. Any such communications you receive from us will be administered in accordance with your preferences and this Privacy Policy.

EXTERNAL LINKS

This site contains links to other sites. Paycor is not responsible for the privacy practices or the content of such websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.

SECURITY

This site has security measures in place to protect the loss, misuse, and alteration of the information under our control. We take a number of security precautions to ensure the integrity and confidentiality of our data. These precautions can be categorized as internal security and external security. At Paycor, we use these security categories to limit the individuals or groups authorized to access and/or change data in such categories. This prevents unauthorized individuals from accessing, copying, editing, or deleting data. We also implement an audit system that tracks access, both successful and unsuccessful, to confidential data. This audit information is used to constantly evaluate and refine our security measures and to identify individuals who might attempt to inappropriately access data and to take remedial action. Paycor uses industry-standard technology to encrypt and authenticate transactions. Learn more about Paycor's Security practices at https://www.paycor.com/security.

As you know, however, the Internet is not a 100% secure environment, and as a result, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our administrative, technical, or physical safeguards. It is your responsibility to protect the security of your login information and computing device. Please help keep your account safe by using a strong, confidential password and utilizing multi-factor authentication. Depending on the situation, other you may want to implement security measures in addition to those provided by Paycor.

INFORMATION OF MINORS

The Website is not intended for use by children under 18 years old and we do not knowingly collect any information from children under 18 years old through the site. If you are under 18 years old, you may use our Website only with the permission and involvement of your parent(s) or guardian.

UPDATING PERSONAL INFORMATION

You control the accuracy of your Personal Information. If your Personal Information changes, please have your employer correct, update or delete it from our Website.

Outside of its legal obligations to your Employer, Paycor has no obligation to maintain or provide any of your Personal Information and may, unless legally prohibited, delete all of your Personal Information in our systems or otherwise in our possession or under our control. We may also retain all or a subset of your Personal Information for business or legal purposes.

Paycor responds to requests within the time limit set out by the applicable privacy legislation and, if applicable, provides the individual with an estimate of the cost associated with administering and responding to the request. Paycor requires sufficient information to authenticate requests for access.

UPDATES TO THIS PRIVACY POLICY

It may be appropriate to update our Privacy Policy and other terms and conditions from time to time. We reserve the right to update this Privacy Policy at any time in our sole discretion, with or without advance notice. We will post any changes on the Privacy Policy page of the Website so you are always aware of any change. We encourage you to periodically review this Privacy Policy to stay informed about how we are helping to protect the Personal Information we receive from you.

GENERAL CONTACT INFORMATION

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact us through the following methods.

Email: privacy@paycor.com

Send mail to:
Paycor
4811 Montgomery Road
Cincinnati, OH 45212
Call 800.381.0053

If you are a Paycor client, contact your Paycor Specialist

View the Biometric Information Policy