EFFECTIVE DATE: February 20, 2020

PRIVACY POLICY

Paycor, Inc. along with its covered entity Newton Software, LLC, values your privacy, and is committed to providing exceptional client service and ease of mind that your business, financial and/or personal information is secure. We use reasonable care to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. We have created this privacy statement and notice (“Privacy Policy”) with your privacy and security in mind to help you understand what information we are collecting and how it is being used as we seek to deliver you exceptional service.

The following discloses the information gathering, use, and dissemination practices for Paycor, Inc. along with its covered entity Newton Software, LLC (referred to as “Paycor,” “we,” “us,” or “our”), including how we protect the personal information that you share with us. This Privacy Policy applies to your use of our websites as well as the products and services we offer, including applications hosted on paycor.com, newtonsoftware.com, and the gravityapp.com and all mobile applications released by us through the Apple App Store or the Google Play Store (collectively “Website” or “Websites”). The job applicant tracking software system found at newtonsoftware.com, recruitingbypaycor.com, and apply-recruitingbypaycor.com (“Recruiting”) and the job-sharing application found at thegravityapp.com (“Gravity”) are governed by this Privacy Policy (except where indicated) as well as the additional terms addressing each individual application (the “Recruiting Application” section and the “Gravity Application” section).

DISCLAIMER

Paycor believes all the statements and information provided in this Privacy Policy to be accurate and reliable, but presents them without guarantee, expressed or implied.

COLLECTION AND USE OF PERSONAL INFORMATION

Paycor collects personal information from you or about you when:

(1) you visit our Website
(2) you are asked to register before entering a limited access site
(3) you request information or contact from Paycor
(4) you voluntarily provide it via the Website
(5) you sign up to receive alerts or notifications
(6) you make a purchase, and
(7) your current, prospective, or former employer or a similarly affiliated entity (referred to as “Employer”) provides it to Paycor to facilitate the processing of benefits management, payroll services, tax compliance, scheduling and timekeeping, onboarding, related human resources-related services, and data analytics, (collectively “Services”).

Personal Information collected may include:

These categories of information may be disclosed to authorized third parties to facilitate the provision of Services.

LAWFUL BASIS FOR PROCESSING PERSONAL INFORMATION AND ROLE OF EMPLOYERS

Paycor only processes your Personal Information where a lawful basis exists and does so under a legal or contractual obligation, your consent, or for legitimate interests pertaining to Paycor’s business and operations. In many instances, including for the purposes listed in the preceding paragraph, your Personal Information is collected, either directly or indirectly, as a result of your employment with an Employer. In such instances, your Employer is also a Paycor customer and has contracted with us to assist with these Services. In such cases, your Employer may provide us the Personal Information necessary to provide the Services to you and we are merely processing this Personal Information on behalf of you and your Employer. Therefore, in addition to this Policy, you should also familiarize yourself with any policies your Employer may have regarding your Personal Information.

For more information regarding the disclosure of information with authorized third parties, see “Sharing of Information” below.

TEXT MESSAGING

You have an option to choose to receive text messages (SMS) from us to keep you informed of updates. This service is optional and does not require you to purchase goods or services from Paycor or its affiliates. If you give us your mobile device number and opt into such text messaging as provided below, you hereby consent to the Paycor’s use of your mobile device number in accordance with this Privacy Policy and any applicable terms of use until you withdraw such consent. You further consent to receive phone calls or pre-recorded messages, including those from automated dialing systems. Message and data rates may apply.

This Text Messaging section is not applicable to the Recruiting application.

COOKIES AND OTHER AUTOMATED INFORMATION COLLECTION

Please visit the Cookie Policy for information on Paycor’s cookie and automated information collection practices. See Gravity Application section for additional details about how the Gravity application utilizes cookies.

SHARING OF INFORMATION

We may share Personal Information with third parties under any of the following circumstances:

We will not sell, rent, loan, transfer, or otherwise disclose any Personal Information to third parties except as set forth in this Privacy Policy, with your consent, or as otherwise disclosed to you at the time of Personal Information collection.

CHOICE AND PREFERENCES

We want to provide you with relevant information that you have requested. If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed. Any transactional or service-oriented messages are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services, and are not intended for the purposes of marketing.

We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information. After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email. Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided. Any such communications you receive from us will be administered in accordance with your preferences and this Privacy Policy.

PRIVACY SHIELD

Paycor complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries, the United Kingdom, and Switzerland transferred to the United States pursuant to Privacy Shield. Paycor has certified that it adheres to the Privacy Shield Principles with respect to such data. If there is any conflict between the policies in this privacy policy and data subject rights under the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit https://www.privacyshield.gov/

Paycor retains the Personal Information of European Union, Swiss, and United Kingdom residents only for as long as it is necessary to fulfill the stated purposes or as legally required and thereafter appropriately disposes of such information. Paycor has retention periods for the various records containing Personal Information. When Personal Information is no longer necessary or relevant for the identified purpose or to fulfill a legal or business requirement, it is securely destroyed. Paycor will either physically or electronically erase the Personal Information or otherwise render it incapable of individually identifying you.

TRANSFERS OF DATA TO THE U.S.

Transfers of information regulated by the General Data Protection Regulation (“GDPR”) to the United States are transferred under Privacy Shield unless this mechanism for transfer is no longer deemed adequate by the EU Commission.

PRIVACY SHIELD PRINCIPLES

Paycor is committed to ensuring that your Personal Information is correct, up-to-date, and as publicly available as you wish it be when displayed on the Website.

Paycor affirms the following in compliance with the Privacy Shield Principles:

INQUIRIES

In compliance with the Privacy Shield Principles, Paycor commits to resolve complaints about your privacy and our collection or use of your Personal Information. If you have inquiries or complaints regarding this Policy or would like to access your Personal Information, you should first contact Paycor via: (1) e-mail at privacy@paycor.com; or (2) mail to Attn: Privacy Request, Paycor Inc., 4811 Montgomery Rd., Cincinnati, Ohio 45212.

Paycor has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD. If you are an individual in the European Union, Switzerland or United Kingdom and do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/for more information and to file a complaint. This service is provided free of charge to you.

If your Privacy Shield complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See Privacy Shield Annex 1 at https://www.privacyshield.gov/article?id=ANNEX-I-introduction

CALIFORNIA

If you reside in California, pursuant to California Civil Code Section 1798 and/or the California Consumer Privacy Act you may be entitled to request that Paycor delete your Personal Information and/or provide a notice describing the categories of Personal Information Paycor collects and how that data is used and shared. Paycor does not share any California consumer Personal Information with third parties for marketing purposes without consent and requests about data processed for payroll, HR, or other employment purposes should be addressed by your Employer. If you reside in California and would like a copy of this notice, please submit a written request via: (1) e-mail at privacy@paycor.com; or (2) mail to Attn: California Privacy Rights Notice Request, Paycor Inc., 4811 Montgomery Rd., Cincinnati, Ohio 45212. Please allow 30 days for a response.

Do Not Track Disclosure

Other than as disclosed in this Privacy Policy, the Website does not track users over time and across third-party websites to provide targeted advertising. Therefore, the Website does not operate any differently when it receives Do Not Track (“DNT”) signals from your internet web browser.

EXTERNAL LINKS

This site contains links to other sites. Paycor is not responsible for the privacy practices or the content of such websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.

SECURITY

This Website has security measures in place to protect the loss, misuse, and alteration of the information under our control. We take a number of security precautions to ensure the integrity and confidentiality of our data. These precautions can be categorized as internal security and external security. At Paycor, we use these security categories to limit the individuals or groups authorized to access and/or change data in such categories. This prevents unauthorized individuals from accessing, copying, editing, or deleting data. We also implement an audit system that tracks access, both successful and unsuccessful, to confidential data. This audit information is used to constantly evaluate and refine our security measures and to identify individuals who might attempt to inappropriately access data and to take remedial action. Paycor uses industry-standard technology to encrypt and authenticate transactions. Learn more about Paycor's Security practices at http://www.paycor.com/security.

As you know, however, the Internet is not a 100% secure environment, and as a result, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our administrative, technical, or physical safeguards. It is your responsibility to protect the security of your login information and computing device. Please help keep your account safe by using a strong, confidential password and utilizing multi-factor authentication. Depending on the situation, other you may want to implement security measures in addition to those provided by Paycor.

INFORMATION OF MINORS

The Website is not intended for use by children under 16 years old and we do not knowingly collect any information from children under 16 years old through the Website. If you are under 16 years old, you may not use our Website.

UPDATING PERSONAL INFORMATION

You control the accuracy of your Personal Information. If your Personal Information changes, please have your Employer correct, update or delete it from our Website.

Outside of its legal obligations to your Employer, Paycor has no obligation to maintain or provide any of your Personal Information and may, unless legally prohibited, delete all of your Personal Information in our systems or otherwise in our possession or under our control. We may also retain all or a subset of your Personal Information for business or legal purposes.

Paycor responds to requests within the time limit set out by the applicable privacy legislation and, if applicable, provides the individual with an estimate of any cost associated with administering and responding to the request. Paycor requires sufficient information to authenticate requests for access.

RECRUITING APPLICATION

The Recruiting application is used by companies to post job openings, collect potential job applicant information and track applicants through the hiring process. The Recruiting application is accessed and used by two distinctly different types of users:

(1) companies that post job openings and review candidates who apply for those job openings;

(2) candidates for those job openings who use the Recruiting application to apply for them (“Applicants”).

Applicants that do not consent to the terms and conditions of this Privacy Policy should not use the Recruiting application.

Text Messaging

You have an option to choose to receive text messages (SMS) from us to keep you informed of updates. This service is optional and does not require you to purchase goods or services from Paycor or its affiliates. If you provide your mobile device number and opt into such text messaging as provided below, you hereby consent to the Paycor’s use of your mobile device number in accordance with this Privacy Policy and any applicable terms of use until you withdraw such consent. You further consent to receive phone calls or pre-recorded messages, including those from automated dialing systems. Message and data rates may apply.

GRAVITY APPLICATION

The Gravity application is used by individuals and Employers (as applicable, “you”) to share jobs on socials networks, manage employee referral programs, and incent people to share jobs and generate applicants.

Assigning Cookies

When you sign in through the Gravity application, Paycor will assign you a unique identifier and send such information to your computer or device hard drive in the form of a cookie, which is a very small bit of code. This code is uniquely yours and allow you to use the Gravity application’s functionality with minimal subsequent registration procedures. Cookies are also used to record you as the source of any candidate or job referrals on the Gravity application. If you apply for a job opening that has been shared through the Gravity application, Paycor will assign you a unique identifier and send such information to your computer or device hard drive in the form of a cookie. This code is unique to you and will correlate your job application to the person that posted such job opening on the Gravity application. It does not contain any of your Personal Information.

Personal Profile Information

When you register on the Gravity application, Paycor uses a third-party provider, Akamai, to manage the Gravity application login registration process and create a personal profile for you on the Gravity application (“Personal Profile”). Each Personal Profile is assigned a unique personal identification number and requires that you choose a username and password to access your Personal Profile on the Gravity application, which helps Paycor to ensure that only you can access your Personal Profile and Personal Information on the Gravity application. Because you assist Paycor in developing your Personal Profile username and password, you have a significant role in protecting your Personal Profile and Personal Information. No one can access or edit your Personal Profile without knowing your Personal Profile username and password, so do not share these with others.

Personal Choices

Paycor acknowledges an individual’s right to access their Personal Information. If you want to review or update your Personal Information, you may do so on the Gravity application by visiting your Personal Profile. Note that if you are a candidate (and not a user of the Gravity application) who would like to access your Personal Information, you will need to request this information from your Employer.

Social Network Profiles

When you post a job opening on the Gravity application, Paycor will request your permission to access your social networks including, without limitation, Facebook, Twitter, and LinkedIn so that you can share such job openings with your social network connections. Paycor will not post any job openings or other content on your social networks, or amend any of your posted job openings or content without your authorization. The Gravity application will also not track any of your social network activity, other than when you specifically use the Gravity application to share job openings on your social networks. All use of your Personal Information by any social network service provider is subject to each network’s posted terms of service and privacy policy.

Vouching Content

Paycor may ask you to vouch for people that have applied to job openings you have shared on the Gravity application. Your Employer will be responsible for determining who is allowed to view your responses to such vouching requests.

Sharing Of Information – Gravity

In addition to the circumstances articulated previously in this Privacy Policy above, with regard to the Gravity application, Paycor may also disclose your Personal Information with:

Security – Gravity

The security of your Personal Information is important to Paycor. With the exception of Personal Profile login information stored by Akamai, as detailed under the Assigning Cookies section above, your Personal Information may be stored locally on your device and may be transmitted to servers owned, leased or utilized by Paycor in the United States.

UPDATES TO THIS PRIVACY POLICY

It may be appropriate to update our Privacy Policy and other terms and conditions from time to time. We reserve the right to update this Privacy Policy at any time in our sole discretion, with or without advance notice, unless otherwise required by law or the Privacy Shield Principles. We will post any changes on the Privacy Policy page of the Website so you are always aware of any change. We encourage you to periodically review this Privacy Policy to stay informed about how we are helping to protect the Personal Information we receive from you.

GENERAL CONTACT INFORMATION

If you have any questions about this privacy statement, the practices of this Website, or your dealings with this Website, you can contact our Data Protection Officer and privacy team through the following methods.

Email: privacy@paycor.com

Send mail to:
Attn: Privacy Request
Paycor
4811 Montgomery Road
Cincinnati, OH 45212
Call 800.381.0053

If you are a Paycor client, contact your Paycor Specialist