HR professionals are required to manage many moving parts. The administrative load of scheduling, timecard approval, and payroll takes a daunting amount of their time—up to 57% according to Deloitte data. Still, HR leaders need to be available for the people management aspect of their jobs, which include answering questions, offering advice, and sometimes having difficult conversations.
This labor often leaves those in HR feeling overwhelmed. Society for Human Resource Management (SHRM) data shows:
- 51% of workers feel used up at the end of the workday
- 45% feel emotionally drained
- 44% feel burned out
- 26% often feel overwhelmed
But AI tools have provided a beacon of hope, automating many routine tasks and freeing HR pros up to focus on strategic initiatives and the HR elements that require empathy.
What Are AI Tools in HR?
AI tools in HR are software solutions that use artificial intelligence and machine learning to automate, streamline, or enhance human resources tasks. These tools can analyze large data sets, recognize patterns, and make recommendations or predictions. AI tools provide increased efficiency, improved decision-making, personalized employee experiences, and reduced administrative workload.
How Are AI Tools Used in HR?
AI tools are used in a number of key HR focus areas. They include:
- Operations: Automates administrative tasks such as payroll, time tracking, and benefits management, reducing manual effort and improving accuracy.
- Recruiting: Scans resumes, ranks candidates, and automates outreach to help recruiters efficiently identify the best talent.
- Onboarding: Streamlines document collection, assigns training, and provides personalized welcome experiences to new hires.
- Professional development: Identifies skills gaps, recommends learning opportunities, and supports career path planning for continuous employee growth.
- Workforce management: Optimizes scheduling, enforces compliance rules, and forecasts labor needs based on historical and real-time data.
- Employee experience: Chatbots and sentiment analysis tools personalize support, answer HR-related questions, and capture feedback to improve engagement.
- Performance management: Surfaces trends from feedback surveys, assists with time and goal tracking, and provides actionable insights for coaching and development.
29 AI Tools for HR Teams
Read on for some of the best AI tools for HR teams.
HR Operations
AI tools for HR operations automate routine tasks and deliver real-time insights to help HR teams make data-driven decisions. These solutions streamline administrative work, improve accuracy, and free up time for strategic initiatives.
1. Paycor AI Analytics Assistant
Gain instant insights into your workforce with Paycor AI Analytics Assistant. The natural language chatbot allows you to ask HR and workforce management questions and receive instant answers. The tool offers insight on headcount, resignations, retention, compensation, and more.
2. Praisidio
Praisidio, which integrates with multiple human capital management platforms, is another tool that analyzes workforce data to answer people analytics questions, like “What’s our current headcount?” or “Which manager has the most exits?”
3. Benifex
Use employee data to better understand the benefits your workforce desires with Benifex, a global rewards and benefits technology platform. Regular data imports allow you to easily visualize your benefits data to see what’s most commonly used and where gaps exist.
4. Clara Labs
Clara Labs offers AI-powered scheduling and workflow automation tools that streamline workforce coordination. By handling repetitive tasks like meeting scheduling and follow-ups, Clara helps teams focus on high-impact work and improves overall productivity in workforce management.
Recruiting
AI recruiting tools reduce the time and effort involved in sourcing, screening, and communicating with candidates. These technologies automate repetitive tasks, expand access to qualified talent, and enhance the candidate experience through personalization and speed.
5. Paycor Smart Sourcing
Paycor Smart Sourcing, an AI-based recruiting platform, automates and expands candidate sourcing by reaching passive job seekers and candidates from a database of millions of profiles. It curates a prioritized list for each role, then automates outreach.
6. ModernLoop
ModernLoop helps streamline recruiting coordination by automating interview scheduling, managing candidate communications, and aligning interviewers with the right roles. By reducing manual tasks and improving team collaboration, ModernLoop accelerates the hiring process and enhances the candidate experience.
7. Job Descriptions
Powered by Microsoft Azure’s OpenAI Service, Paycor’s Job Description tool reduces the time spend crafting job descriptions by 90%. It generates tailored, role-specific descriptions in seconds, helping HR teams attract top talent faster while ensuring consistency and compliance.
8. Predictive Index
Predictive Index uses behavioral and cognitive assessments to help employers make data-driven hiring decisions. It aligns candidate traits with job requirements, enabling teams to predict performance, improve job fit, and build stronger, more cohesive teams. The tool offers seamless integrations into employers’ existing hiring workflows.
9. Metaview
Metaview automates note-taking during interviews, using AI to generate accurate summaries and actionable insights. By eliminating the need for manual documentation, it frees up recruiters to focus on candidate engagement and makes it easy to share consistent feedback with hiring teams.
Onboarding
AI onboarding tools create a seamless, engaging experience for new hires while minimizing administrative burden for HR. These tools automate task tracking, deliver personalized resources, and act as virtual support agents to help employees navigate their first days and weeks on the job.
10. Paycor Assistant
Empower new and tenured employees with the Paycor Assistant, an AI-powered HR companion. The natural language chatbot designed for employees answers common queries like, “How many PTO days do I have left?” or “Where can I find the company handbook?” The mobile-first tool reduces HR administrative workload.
11. Leena AI
Leena AI automates responses to employee queries across benefits, policies, payroll, and more. Integrated with HR systems, it delivers instant, accurate answers to boost employee satisfaction and reduce HR team workload.
12. Waybook
Waybook helps teams build and share standard operating procedures (SOPs), training manuals, and onboarding materials in one place. Its searchable, structured content ensures employees have access to the information they need from day one and beyond. It tracks who’s seen SOPs and automates sending updates.
13. Greenhouse
Simplify the new hire experience with automated task management, welcome messages, and document collection via Greenhouse. The onboarding tool ensures a smooth transition into the company and helps new employees feel engaged and prepared from day one.
Employee Professional Development
AI-powered tools for professional development help HR teams close skills gaps, support internal mobility, and offer personalized learning paths at scale. These tools identify opportunities for employee growth, recommend relevant learning activities, and provide coaching or mentorship resources
14. Paycor Paths
Paycor Paths offers action-based activities designed to help leaders and managers grow their skills while providing a customized approach to professional growth. The skills gap analysis tool identifies team skill gaps and offers recommendations to develop and grow individuals.
15. Pinnacle
Combining coaching and performance insights, Pinnacle helps leaders and teams unlock their full potential. The platform tracks progress toward goals, provides personalized development plans, and fosters a culture of accountability and growth.
16. Gloat
Gloat is an AI-powered talent marketplace that connects employees with internal opportunities like projects, gigs, and mentorships. It promotes career development, boosts engagement, and helps organizations retain top talent by making internal mobility easier.
17. Cloverleaf
Cloverleaf enhances team performance through personalized coaching based on behavioral data and assessments. It delivers real-time tips in tools like Slack and Outlook, helping employees grow self-awareness and collaborate more effectively.
Workforce Management
AI-powered workforce management tools help HR and operations teams balance labor costs, compliance, and employee preferences. These solutions automate scheduling, track labor budgets, optimize staffing, and even support offboarding processes—freeing teams from administrative complexity and enabling smarter, faster decisions.
18. Paycor Workforce Management Assistant
Paycor’s AI-enhanced workforce management tools connect HR teams with intelligent, data-driven solutions to optimize workforce needs. For example, Scheduling Pro streamlines the scheduling process by automating shift assignments, enforcing compliance, and applying rules like shift preferences and location-based distances. It also includes interactive dashboards that help managers set labor budgets, monitor scheduling metrics, and make real-time adjustments to stay on track.
19. Shiftlab Workforce Management
Shiftlab optimizes retail workforce scheduling by aligning labor plans with performance data. It automates shift assignments based on sales forecasts, employee availability, and compliance rules to ensure the right people are scheduled at the right times.
20. Onwards HR
Automate employee offboarding and separation processes with Onwards HR. The platform ensures consistency, compliance, and clear communication. It integrates with HRIS systems to streamline administrative tasks like document collection and final pay calculations.
Employee Experience
Creating an exceptional employee experience is key to engagement, retention, and workplace satisfaction. AI tools in this space empower HR teams to deliver more personalized, inclusive, and responsive employee interactions
21. Paycor Ask Emma
Provide employees with real-time support, AI-powered insights, and personalized recommendations throughout the benefits selection process with Paycor Ask Emma. A feature of our Benefits Advisor, the intelligent decision support guide saves valuable HR time by cutting down on questions.
22. Diversio
Diversio uses AI to identify and address inclusion gaps in the workplace. Through anonymous employee feedback and analytics, it helps organizations improve employee experience by building more equitable, inclusive, and engaging work environments.
23. Witty
Witty offers inclusive communication guidance in real time, helping teams use language that fosters belonging and respect. By flagging biased or non-inclusive phrases in everyday tools like Slack and email, it supports a more inclusive workplace culture.
24. HeyGen
HeyGen makes it simple to create AI-generated videos for internal communications. From onboarding to company updates, it empowers HR teams to deliver important information in a more dynamic and memorable way.
Performance Management
AI-powered performance management tools enhance how organizations set goals, measure progress, and coach employees. These tools streamline admin tasks, offer predictive insights, and support high-performance cultures with faster feedback loops.
25. Paycor Pulse Surveys
Use Pulse surveys to collect employee sentiment. The platform analyzes responses to surface insights into leadership performance and manager effectiveness, enabling leaders to create agile
follow-up action plans.
26. Clockwise
Optimize team calendars by automatically scheduling focus time, minimizing meeting conflicts, and aligning team availability with Clockwise. By reducing distractions and boosting productivity, the app supports performance management through better time management and work-life balance.
27. Grammarly
Grammarly helps employees communicate clearly and professionally by offering real-time writing suggestions for tone, clarity, and correctness. Strong communication contributes to better performance reviews, cross-functional collaboration, and leadership development.
28. ChatGPT
Use for a variety of work tasks, like taking notes, summarizing briefs, or brainstorming ideas, ChatGPT is an AI productivity assistant. It streamlines workflows, allowing teams to be more efficient and deliver higher-quality results.
29. Calendly
Calendly reduces the back-and-forth of scheduling by automating meeting or performance review bookings based on real-time availability. It frees up time for high-value work and helps teams stay on track with performance goals by improving time management and meeting efficiency.
How to Choose the Best AI HR Tools for Your Team
Choosing the right AI HR tools requires more than chasing the latest tech. It’s about finding solutions that align with your team’s unique goals, workflows, and challenges. Key considerations to guide your decision include:
- HR priorities:Identify the pain points you’re trying to solve, whether it’s sourcing talent, improving engagement, reducing turnover, or streamlining onboarding. Look for tools purpose-built for those needs.
- Integration capabilities: Ensure the AI solution integrates seamlessly with your existing human capital management platform. Poor integration leads to data silos and duplicated work.
- Employee experience: Prioritize tools that are user-friendly for both HR teams and employees. A good tool should enhance—not complicate—the employee experience.
- Transparency: Choose vendors that explain how their AI works, especially for sensitive tasks like performance management or hiring. Transparency supports fairness, compliance, and trust.
- Scalability: Select solutions that can grow with your organization. Look for customizable workflows, role-specific features, and options that fit small teams and enterprise needs alike.
- Vendor support: Strong onboarding, responsive support, and regular product updates can make or break your experience with AI tools.
Access Paycor’s AI Tools for HR Leaders
Paycor’s intelligent HCM automates routine tasks, creates personalized experiences, and delivers clear, actionable insights. It offers tools for workforce management, recruiting, analytics, compliance, payroll, and more.
The AI is integrated into every aspect of the platform, which enhances data accuracy and reduces silos. Best of all, it’s ethical, accountable, and transparent.
Ready to optimize your workforce with AI-powered insights? Take a guided software tour today.
Human Resources AI Tools FAQS
Still have more questions regarding AI-enhanced HR tools? Read on.
Do HR AI tools make biased decisions?
AI tools can reflect biases in their training data, but responsible vendors use fairness testing and transparency to minimize bias. Human oversight is still essential.
How do I use AI HR tools responsibly?
Use AI tools with transparency, ensure data privacy, and regularly audit outcomes. Involve HR teams in monitoring results and maintaining fairness.
Can AI HR tools help with employee retention?
Yes. AI can identify turnover risks, analyze engagement trends, and suggest targeted actions to improve retention.
Can AI tools itegrate with HR systems?
Most modern AI tools offer integrations with popular HR platforms to streamline workflows and avoid data silos.
How does AI help HR decision-making?
AI analyzes large data sets to surface trends, predict outcomes, and offer data-driven recommendations, improving accuracy and speed in decision-making.