New Employee Announcement Email Template [Downloadable]
new employee welcomed at work

New Employee Announcement Email Template [Downloadable]

Hiring a new employee is exciting but it also brings challenges. It’s up to leaders to make sure that a new hire feels welcome, which isn’t always easy, especially if an employee will be working remotely. To make the onboarding process as smooth as possible, you need the help of your team. Everyone plays a part in welcoming an employee—and it all starts with an employee announcement email.

Download Sample New Employee Announcement

Why Employee Welcome Announcements are Important

You’ve found the perfect candidate and it’s natural to have high expectations. But you can’t expect to just throw someone into their role and have them figure it out all by themselves. For a new hire to be successfully integrated into your department, you need your current employees to lend a hand.

But your team can’t help out if they don’t know anything about your new employee. That’s why an announcement email is so important. It’s your chance to give everyone the lowdown on who the new hire is and what role they’ll play.

What to Include in a New Employee Announcement Email

The seniority of the new hire will often dictate who gets emailed. For senior roles, a welcome email will be company-wide. For regular hires, though, it’s most important to inform the department in which the employee will be working. There’s a lot you can include:

  • The basics
  • It’s obvious, but the most important details of the email are the new hire’s name and start date

  • Their role
  • You shouldn’t just state the job title and leave it at that. Explain what the job entails, who they’ll report to and who they’ll be working closely with. If this is a new role, you should explain how it fits within the overall structure of the department.

  • A personal introduction
  • You can give the team an idea of what the new hire will bring to the role by listing their work history and a little bit about their skillset. If applicable, you can also reference their education history. You don’t need to leave it to serious stuff, though—you want to introduce someone as a person, not just an employee. Say a little bit about the new hire’s personality, what sport teams they root for and, if possible, a couple of fun facts. (You’ll probably need to reach out to the new hire to get this info, but it’s worth it.)

  • The big picture
  • How does this new hire fit in the journey that your team and company are going on? Every new hire is a milestone, and deserves celebration. If you’re expanding, take a moment to celebrate the success of the team who’ve helped to make it happen.

  • Next steps
  • Encourage your team members to reach out to the new employee to make them feel welcome. You might choose to CC the new hire on the email, so they can receive welcome messages immediately. This is also the moment to mention any welcome event or after-work drinks you’ve organized.

After Your Email

Onboarding is a process and this email is just one step. Having your whole team welcome the new hire is great, but it’s also good practice to arrange a series of 1:1 introductory meetings so they can develop personal connections with those they’ll be working closely with. To be sure your onboarding is the best it can be, consider using HR software. Paycor Onboarding streamlines and optimizes onboarding, reducing paperwork and giving you the tools you need to connect with new hires in an engaging way

.

You don’t get a second chance at a first impression—that’s why giving new hires a great welcome is so important. Writing a great announcement to welcome the employee, giving your team everything they need to know about their future colleague, plays an important part. To help businesses, Paycor is offering a free template.

Get New Employee Announcement Template

More to Discover

5 Tips for Developing Company and Employee Objectives

5 Tips for Developing Company and Employee Objectives

If you’ve ever Googled “What’s an OKR?” you’re not alone. OKRs mean objectives and key results and they’re becoming a very popular way for business leaders to get everyone on the same page. By making your organization’s OKRs visible and transparent, employees get a better sense of how they can contribute. And the more they understand the overall impact they make, the more engaged they’ll be.But setting organizational objectives isn’t easy. You have to take into consideration internal factors such as financial resources and human capital as well as external factors such as competitors, demand for the products, and the economy. You’ll also want to encourage employees to set their individual objectives by aligning their contributions to the...

TECH+ 2021: Executive Summary

TECH+ 2021: Executive Summary

Paycor hosted TECH+, our annual national partner conference on Feb 1st and 2nd and this year, the event was virtual. As always, TECH+ brought together benefits brokers, financial advisors and HR consultants for two days of learning, insights and strategies designed to improve business development and client retention. View the sessions on-demand, here.Here are 11 key takeaways: #1: Transparency, Technology and Data Analytics are Transforming Employee Benefits Benefits teams are in the spotlight now that American business is undergoing a “revolution in caring.” Business leaders are focused on making improvements: 61% focused on improving health and well being 55% focused on improving employee satisfaction and engagement 49% focused on...

Case Study: Midwest Security Services

Case Study: Midwest Security Services

Midwest Security Services needed an HCM company who could provide accurate payroll and tax withholdings. They chose Paycor. “The experience of using Paycor’s payroll is clean and easy—and that’s something I need. There’s a lot more follow-up and communication. If I have a request for a new garnishment or there’s a change, I get emails at every step of the way from Paycor. I don’t have to wonder if something was taken care of because I receive confirmation notices. It’s great.” - Shelly Mize, head of HR, Midwest Security Services Prior to Paycor Based in Kettering, Ohio, Midwest Security Services develops security solutions for schools, hospitals and corporations including video surveillance, access control systems, fire alarm and...

Case Study: Ruthmere

Case Study: Ruthmere

Paycor is a trusted partner that helps Ruthmere eliminate payroll errors and track employee hours. “With our previous provider we had to collect timecards and upload them to the payroll system. One whole day (each pay period) was eaten up just trying to do payroll. With Paycor the entire process only takes 5 minutes.” - Jennifer Johns, Curator Prior to Paycor As the Curator of a nonprofit with fewer than 10 employees, Jennifer Johns wears many hats, HR included. Unfortunately—with their previous provider—Jennifer had to manually enter employee information into the system multiple times. In addition, the system didn’t offer an easy way to track PTO. As a result, Jennifer had to approve PTO requests through email.To make matters worse,...