What to Consider When Buying HR and Payroll Software
human resources payroll software

What to Consider When Buying HR and Payroll Software

Investing in new HR and online payroll software that powers your people processes doesn’t have to be daunting and confusing. Here are four key topics to consider when making major purchase decisions:

1. Features and functionality

What features do you really need? Assess the HR and payroll needs of your organization to determine what key functions the software will need to perform. Bring together leaders and end users to discuss your current HR processes, such as benefit open enrollment, and how they could be automated or improved. These discussions will help outline your true needs.

2. Access to the software and your provider

Weigh the pros and cons of installing software on your organization’s computers or using a cloud-based solution. One of the benefits of cloud-based HR and payroll software is that users can access it securely from anywhere as long as they have an Internet connection.

Consider your access to the HR and payroll provider as well. Determine how easy it is to establish a personal connection with training and support professionals. Ask if you will have a single point of contact—someone assigned specifically to help you—or whether you will need to call or email a helpdesk. Personal interaction can greatly reduce the stress of implementation, as well as future issues once you’re up and running.

3. Flexibility

The only constant is change, so how adaptable is the new solution you’re considering? Think about your organization’s current unique needs and its future potential. How often are new features added to the software? Will you be able to suggest your own ideas for new features? More importantly, will your suggestions be taken into consideration?

Also think about scalability. If your business grows or shrinks, will the software solution still be appropriate, or will you need to seek yet another new option?

4. Your provider relationship

When you make this purchase, you won’t commit only to the technology, but to the provider as well. So do your homework on the company itself, not just the solution.

Research the provider’s financial stability, which is an indicator of whether the software is likely to be supported and updated for the foreseeable future. Also, take a look at whether the developer caters to particular industries. If so, what strengths and weaknesses might that mean for your organization?

Lastly, examine your relationship with your provider’s sales representative. If he or she isn’t fluent in the product and its benefits to your organization’s big picture, it’s probable that your onboarding process with the new provider won’t meet your expectations. Ask specific, detailed questions to be sure you’re getting real information, not just a sales pitch.

Purchasing new software is a major decision! For more help, *download this free HR and payroll Buyer’s Guide to simplify the process and ensure the best fit for your organization.

More to Discover

EEO Compliance: Are You Prepared to File the Updated EEO-1 Report?

EEO Compliance: Are You Prepared to File the Updated EEO-1 Report?

Breaking News: On September 27, 2019, the EEOC announced that it will extend the deadline for Component 2 data filing indefinitely until the desired participation level is reached. The current participation rate for eligible employers is approximately 37%. The deadline for data submission has been extended to an undefined point in time. Paycor will continue to monitor the EEOC for a more defined deadline and will communicate more information once it is made available. The clock is ticking: What employers need to know about the latest EEO-1 reporting requirements Earlier this year, a federal judge in Washington D.C. ruled that employers must collect 2018 pay data (also known as Component 2 data) for employees and submit it to the Equal...

Paycor Wraps Up 4th Annual Holiday Market

Paycor Wraps Up 4th Annual Holiday Market

This month, Paycor hosted its 4th annual Holiday Market. Employees, from around Cincinnati, were invited to HQ for an afternoon of shopping, raffle prizes and tasty treats.The initiative for hosting the Holiday Market is simple. Our employees work hard year-round, and during the holiday season we feel as if we should reward their efforts. Not only is the event supposed to give associates a break during their busy day but it encourages departments to spend time with one another.In addition, we live to support our clients and love that we get a chance to showcase a handful of amazing people and local businesses.Some of the clients and local vendors included: City Scape Tiles The Candle Lab Bling Favorites Cincy Shirts Bengals Pro Shop...

HR Software for Small Business: 3 Things to Look For

HR Software for Small Business: 3 Things to Look For

Your Time is Valuable When you own your business, there are a lot of “you should’s.” You should network. You should follow up with prospects. You should build a brand. You should prioritize customer service. But no small business guru ever said you should do more paperwork. Or you should project manage every step of recruiting and onboarding new employees. Or that you should worry more about compliance. If you own a business, or if you think like an owner, repetitive administrative tasks can be time consuming. Any organization with one or more employees can benefit from payroll and HR technology. For example, take hiring a new employee. How much time does it take you or your team to: Write an offer letter Issue an I-9 and W-4 Write a...

Paying Employees with Paycards? The Pros and Cons

Paying Employees with Paycards? The Pros and Cons

With the rise and ease of direct deposit, paper paychecks have pretty much gone the way of the dinosaurs. But, did you know there’s another paperless option you can use to pay your employees? Paycards offer a distinct advantage to employees who are underbanked – those who have a bank account but rely largely on unconventional finance options such as check cashing services – or unbanked – those who don’t have a banking relationship at all. Their wages are simply loaded to a reusable, refillable card that can then be used at points of purchase or ATMs.Estimates from a 2017 Federal Deposit Insurance Corporation (FDIC) survey showed that 6.5% of households in the United States were unbanked, representing approximately 8.4 million households....