Job Offer Letter Template
Job Offer Letter Template

Job Offer Letter Template

5 Things to Include in a Job Offer Letter

You may think an employment offer letter template is fairly standard—and to an extent it is. But presenting someone an offer of employment is a big deal and you don’t want to be ambiguous with the details.

Even if you’ve made a verbal offer to your candidate, you’ll want to follow it up with a written version that details the terms of employment. In order to establish proper expectations with your new hire, here are a few items you’ll want to make sure to include when you write a job offer.

  1. Formal Offer
  2. It might sound silly, but don’t forget to actually extend an offer for employment with your company. It’s a congratulatory communication—remember, you’re “pleased to offer…” and it’s important to set the tone for the beginning of the employment relationship.

  3. Key Details of Job Description
  4. Just to ensure everyone’s on the same page, be sure to list the main responsibilities associated with the job position. Is it a full-time or part-time position? Do you have immediate goals the new hire is expected to accomplish? Also include his or her official job title and the name and title of the direct manager or supervisor.

  5. Total Compensation
  6. The offer letter should list the new employee’s total compensation including his or her starting salary and benefits such as health insurance, paid time off and 401k. If applicable, detail information regarding commission, stock options or bonus eligibility. Also spell out any specifics you negotiated like a company car, cell phone or extra vacation days.

  7. Terms and Conditions
  8. At the same time, you may have additional documents that you need signed and dated by the candidate if he/she decides to accept the offer. Legally binding items such as confidentiality and non-disclosure agreements or non-compete clauses should be explained in detail at the time of the job offer.

  9. Accept the Position
  10. Don’t forget to include a way for your candidate to officially accept the position. Whether that’s a place to sign and date on the dotted line or to respond in some other manner, he or she will need to let you know they accept the position in order to establish a start date and work schedule.

And you don’t have to worry about creating an offer letter from scratch—Paycor has a free offer letter template ready to go, just for you. Keep in mind, if you need additional help with recruiting or applicant tracking, contact us for a streamlined and simplified HR solution.


hr benefits administration software

Access The Job Offer Letter Template Here!

More to Discover

Strategies to retain your top performers

Strategies to retain your top performers

As unemployment rates have reached historic lows, it’s never been more difficult to find qualified candidates to hire. And as the labor market tightens and jobs go unfilled, productivity can be impacted. But before you jump at the next resume, beware. Making a bad hire can be even more detrimental to your business as the costs to replace an employee and train them quickly add up. Employee Benefit News reports that employers spend 33% of a worker’s annual salary to hire a new replacement. That’s why every business should be laser-focused on developing and retaining their rock stars. If your company is looking to boost retention, here are some tips to help keep your workforce intact. Create a great first impression Just because you’ve...

Why Diversity in the Workplace Matters

Why Diversity in the Workplace Matters

The latest research from the likes of McKinsey and the Harvard Business Review reveal that companies with diverse workforces are more profitable and have greater chances of attracting and retaining top talent. Still, many organizations have been slow to develop inclusion strategies primarily because they’re unsure how to promote and execute these initiatives. Start from the top In McKinsey’s research, they found that companies with the most diverse executives are 33% more profitable. Diverse management teams promote more innovation because individuals from different backgrounds with unique minds and ideas can come together and share input based on past experiences. If you’re looking to optimize a process or solve a lingering issue,...

Warning Signs of Disengagement

Warning Signs of Disengagement

Four out of five medium and small businesses say they don’t effectively engage their employees. Why? Because many organizations lack ownership and the resources needed to understand what actually motivates their people. Organizations also tend to ignore the warning signs of disengagement believing a few unhappy employees can’t sway the masses. But similar to bankruptcy, disengagement happens gradually and then before you know it, the majority of your workforce is affected. Only 33% of employees are actually engaged at work, according to a Gallup study. Not only can disengagement quickly spread throughout an organization, but its impact is felt across all areas of the business. From lost productivity to affecting morale and even customer...

How to Create the Ideal Employee Experience

How to Create the Ideal Employee Experience

All companies covet an engaged, motivated workforce. When your people are engaged, they don’t behave like an average employee. They’re more like committed volunteers devoted to a mission, always seeking new opportunities to boost morale and make a difference. It’s no surprise then that, according to DecisionWise, in 2017, 73% of executives said employee engagement was a top concern. Yet Gallup’s annual survey of engagement continually finds that only 1/3 of employees are engaged at work. Most (51%) are not engaged and, even worse, 16% are actively disengaged. With so many companies focused on engagement, why don’t we see better results? A primary reason is that not all companies focus on the employee experience. Everything from...