Case Study: CertaSite
Case Study: CertaSite

Case Study: CertaSite

Wholesale Trade and Retail Industry
Number of Employees
HCM Solutions

As CertaSite grows, the need for a payroll and HR solution that intuitively merged acquired systems was paramount. In addition, employees and managers alike needed a user-friendly way to accurately track job costing for each assignment and ability to clock in and out remotely.

“With Paycor, there’s so many features—there’s a solution for a solution There’s just not one way to do something. Other companies might have the solutions we need, but it’s not integrated like Paycor. It’s amazing how it works.” - Karyn Reiheld, controller, CertaSite

Prior to Paycor

Passionate about fire protection and life safety, CertaSite helps keep people and the places they work up & running, profitable and compliant. But with no real labor costing tools at their disposal, tracking each job was a tedious manual process at best. As the company continues to grow, acquiring businesses throughout Ohio, Pennsylvania, Michigan and Illinois, they needed an automated and simpler way to track jobs by hours, projects and tasks.


  • Lack of job costing capabilities
  • Manual applicant tracking and onboarding
  • No mobile clock in/out options

After Paycor

Paycor’s payroll and time solutions provide a seamless experience and don’t require manual entry of individual hours worked per job. Managers and employees alike appreciate the mobile timekeeping app features, such as recording missed punches, requesting PTO and leaving notes.

Solutions & Key Features

  • Automated applicant tracking
  • Customizable learning tracks and certification
  • Mobile timekeeping and enhanced visibility into PTO requests
  • Labor costing
  • Increased efficiency in new hire onboarding

Time & Attendance

Requests are tracked electronically with immediate approval from managers and employees can easily access their own information while tracking their PTO allotment in real time. Mobile punching allows admins to verify punch location and record missed punches.

Job Costing

Managers can set up multiple labor code categories (using company naming conventions) to accurately track specific projects and tasks. Can export and exchange functionality to third-party systems and integrates with the general ledger.


The streamlined experience introduces company policies, the employee handbook and any relevant industry regulations. New hires (and newly acquired hires) can view and sign documentation before their first day, lessening any potential compliance issues that may arise.

Learning Management System

Paycor’s LMS helped increase productivity across the workforce by offering a consistent training experience for employees, including a certification program for technicians.

Want More Information?
Download the full case study here.

More to Discover

Leave of Absence Policy and Acceptance Letter Template

Leave of Absence Policy and Acceptance Letter Template

Every business needs a leave of absence policy that clearly lays out how employees can apply for time away from work, and what the terms of this leave will be. There are many reasons an employee may require a leave of absence from work and while employers usually have the right to reject a request, it’s almost always the right call to allow employees to take leave.The distress and uncertainty caused by COVID-19 has only made it more important that businesses take an understanding approach to employee welfare, even if they are not eligible for FMLA leave. Whatever the reason an employee needs some time away from work, it’s important that, when accepting such a request, employers lay out exactly what it means for an employee’s status in...

Webinar: Post COVID-19: Reimagining the Future of Work

Webinar: Post COVID-19: Reimagining the Future of Work

Join us for a special roundtable discussion on what the future holds for HR leaders post COVID-19 featuring HR experts Jennifer McClure, Jon Thurmond, Wendy Dailey and Joey Price. They will discuss a variety of topics including how to navigate this new normal, new challenges facing HR leaders, personal experiences on motivating employees and keeping engagement strong and much more.

Webinar: How to Tackle HR with a Team of One

Webinar: How to Tackle HR with a Team of One

The way business leaders manage HR at their organization now can cripple or jumpstart long-term growth for their business. Watch now to discover tips and tricks on managing compliance, recruiting, performance management, training and HR technology. Register now! Speaker: Lori Kleiman Lori Kleiman is a business expert with more than 25 years of experience advising companies on HR issues. Her background as a human resources professional and consultant gives her unique insight on how HR professionals and executives can work together effectively to achieve business goals. Her programs are designed to provide critical HR updates and best practices to small businesses.

Why HR Technology Matters Now More than Ever

Why HR Technology Matters Now More than Ever

When a crisis hits, the right HR technology gives business leaders the data, tools and support they need to make important decisions quickly. In this report, Josh Bersin breaks down the four key benefits of HR technology and demonstrates through case studies how leaders can leverage it to solve problems and grow.