Social Security Wage Base – What Employers Should Know
calculating-social-security-wage-base

Social Security Wage Base – What Employers Should Know

Social Security’s Old-Age, Survivors and Disability Insurance (OASDI) program was established in 1935 by President Franklin D. Roosevelt. When he signed the Social Security Act into law he said, “This social security measure gives at least some protection to thirty million of our citizens who will reap direct benefits through unemployment compensation, through old-age pensions and through increased services for the protection of children and the prevention of ill health.”

About 61 million people collected Social Security benefits in 2017, and the Social Security Administration projects that in 2018 about 63 million Americans will receive approximately one trillion dollars in Social Security benefits. It’s an extraordinarily popular benefit, with nearly nine out of ten people age 65 and older receiving Social Security benefits. These benefits represent about 33% of their income.

What is the Social Security Tax and What Does It Fund?

Social Security, along with Medicare, make up the Federal Insurance Contributions Act (FICA) tax. The tax is most well-known for paying out monthly benefits to employees who have retired. However, tax dollars also pay benefits to disabled people and their families. Additionally, the tax helps support widowers, widows and the children of employees who have passed away. Social Security taxes also pay for the management of the program.

The Social Security tax is different from income tax in that it’s both employer and employee tax. As an employer, this means you are required to withhold a portion of each employee’s wages via payroll tax deductions, and pay a matching tax on the wages paid. The Social Security tax rate has not been adjusted since 1990; however, the Social Security wage base is typically updated annually due to changes in the national average wage index.

Social Security Withholding Rate

The Social Security tax withholding rate currently stands at 6.2%. As an employer, you’re required to withhold 6.2% from every employee’s wages. Additionally, you’re responsible for paying another 6.2%.

As an example, say your employee Bill Smith is paid $10,000 for each monthly paycheck. You have to withhold $620 ($10,000 x .062) from his wages, as well as pay the additional $620 employer contribution.

Self-employed workers pay double the tax that a person who is employed by a business does in order to cover both the employer and employee’s contributions, making the self-employed Social Security withholding rate 12.4%. Because their work isn’t a typical 9-5 office job and they can have sporadic hours, self-employed people generally pay their taxes every quarter rather than per a designated pay period. It’s important to note that, as an employer, you must ensure that you’re correctly classifying your employees and contractors. If you misclassify an employee as a contractor and fail to pay in the appropriate taxes, you could be in hot water with the government.

social-security-calculations

Social Security Wage Base

Also known as the Social Security cap, the Social Security wage base is the top salary that you will pay the tax on. The Social Security wage base increases every year. In 2017, the cap was set at $127,200, and for 2018, the Social Security contribution limit saw a modest increase to $128,400. If you don’t have a payroll system that automatically does it for you, be sure you stay informed about the annual Social Security wage base because it generally changes each year.

After your employees earn $128,400 in a single year, you no longer need to withhold money for Social Security taxes and no further tax is due once the cap is reached. For 2018, the largest Social Security contribution you will make per employee is $7,960.80 ($128,400 X .062).

If keeping an eye on tax tables and doing all of these calculations to help ensure you stay in compliance seems like a hassle and is keeping you away from focusing on your business, partnering with Paycor is the way to go.

We partner with more than 30,000 organizations to ensure payroll and tax compliance by offering a solution that is both usable and feature-filled, so you can quickly and easily pay employees from wherever you are. Click here to learn more. And if you’re interested in learning how Paycor can help support your business, contact our team today.


Subscribe to Our Resource Center Digest

Enter your email below to receive a weekly recap of the latest articles from Paycor's Resource Center.

Check your inbox for an email confirming your subscription. Enjoy!

More to Discover

EEO-1 Reporting Deadline For 2019

EEO-1 Reporting Deadline For 2019

For more than five decades, employers were required to submit the EEO-1 report by September 30 of each year. In 2018, that date changed to March 31. And this year, many employers were preparing to meet that deadline. But on February 1, 2019, the Equal Employment Opportunity Commission (EEOC) notified all employers of an extension. The deadline to submit EEO-1 data was moved to May 31, 2019. Why the Extension to File the EEO-1 Report? Like many other federal agencies, the EEOC was impacted by the government shutdown. With resources stretched thin, the agency was unable to open the EEO-1 filing website as planned in January. As a result of the delay, employers were granted a two-month extension to continue gathering necessary data to...

Jacksonville Jumbo Shrimp Case Study

Jacksonville Jumbo Shrimp Case Study

Needing a more efficient solution to manage time worked for their seasonal and part-time staff, the Jacksonville Jumbo Shrimp turned to Paycor for help. Discover how Paycor’s robust Perform Time solution drastically improved how the ball club tracks and reports on hours worked.

How to Find the Perfect HR Payroll Systems: Top 10 Things to Look For

How to Find the Perfect HR Payroll Systems: Top 10 Things to Look For

HR teams spend nearly 70% of their time on inefficient administrative tasks, some of which are still paper-based. As a business grows and takes on new employees, HR professionals may find the need to expand their payroll system to something more robust in order to address the needs of all employees. Having an integrated HRIS solution provides more efficiency because information only has to be entered once, and it improves accuracy across all databases. It also helps improve employee engagement by providing learning opportunities and lines of communication. Why Do I Need an HRIS Solution? In short, an HRIS (human resource information system) solution saves you money and time. Also known as human capital management (HCM) or a human...

HR

LJ Ross Case Study

LJ Ross Case Study

Needing a more efficient way to manage hours and track incidents, LJ Ross turned to Paycor. Now, with Perform Time, supervisors are no longer burdened with reviewing time cards and managing attendance policies by hand. Download the case study to learn more.