Support for Payroll and HR Admins of Paycor Customers

To change your existing password:

1. Sign in on www.paycor.com with your existing password
2. Click on My Settings in the top right corner
3. Under Security, click on the link to "Change Your Password..."

Forgot or don't know your password:

1. Go to www.paycor.com, and click on Sign In.
2. Skip the Username and Password fields
3. Click on the "Forgot your Password?" link
4. Then follow the on-screen instructions.

It is necessary to add a tax code at the company level first in order to later use that tax code for an employee.

If you wish to edit whether a tax is currently calculating for an employee, change the Calculate setting between ON or OFF.

Steps:

1. Click Manage Employees.
2. Double-click the employee receiving a new deduction.
3. Click Compensation from the navigation menu on the left.
4. Select Taxes.
5. System will display taxes already assigned to the employee and their default details. Make any necessary changes.
6. Review the settings, and then click Save.

Download Guide: Taxes

If configuring Taxes for a member of the Clergy, download this guide: Tax Setup for Clergy (Manage Employees)

Users are able to record manual checks issued to employees at any time. Although Paycor is not issuing the check to the employee (the employer is doing this on-site), users must enter the information into the system to ensure accurate YTD (Year-To-Date) totals.

Users may also print the check if they have purchased check stock from one of Paycor’s designated vendors.

Download Guide: Adding a Manual Check

As an administrator, you are able to set up Net Direct Deposits or Partial Direct Deposits for any employee.

Steps for an administrator:

1. Click on Manage Employees.
2. Double-click the employee receiving the new deduction.
3. Click Compensation from the navigation menu on the left.
4. Select Direct Deposit.
5. All direct deposit accounts attached to this employee will be displayed. Modify and add as needed.
6. Verify the banking information is correct and click Save.

Download Guide: Direct Deposits

The Select Payrun screen in the Pay Employees module displays current and future payruns which can be accessed in order to process payroll.

Note

Many users will only have one client in Perform, but if you have multiple clients follow these steps to select the proper client.

In the Pay Employees module, click the Select Client dropdown to view all clients available to you. Select the appropriate client. The scheduled payruns for the selected client will then display. It is important to always verify that the correct client, payroll, and paygroup are being selected.

Learn how to:

• Selecting a Client
• Selecting a Payrun
• Adding a Payrun
• Edit Payrun Dates
• Resetting a Payrun
• Import Job Costing information
• Paying Retroactive Pay to Employees (Perform Payroll, Perform HR and Perform Time customers only)

Download Guides: Payruns, Processing a Payrun, Importing Job Costing Information, Automatic Retroactive Pay

Users have the ability to view compensation history for each individual employee. Compensation can be viewed as individual pay stubs, or as a period summary. In addition, users with the proper security privileges will be able to void checks for an employee when necessary.

Note

If the check you wish to void was issued in a prior quarter, you will see a message indicating that this could result in necessary changes to the tax information that was filed for the quarter.

Steps to void a check:

1. In the Manage Employees area, select the appropriate employee and click their name.
2. In the left navigation, select Compensation. Then click on Compensation History.
3. Select the Pay Stubs page.
4. Locate the appropriate check, and click the Void button.
5. This voided check will be added to the next scheduled payrun.
6. Once the payrun is processed, the voided check will still appear but will have a line through it. Additionally, a new line will be added with the check details in italics showings the successfully voided transaction.

Download Guide: Employee Compensation History

An individual may receive a 1099 for a variety of reasons with the most common being they are an independent contractor for a company.

The type of 1099 may vary based on from where the income is coming. Typical reasons for a 1099 come from Independent Contractors, interest and dividends, withdrawals on retirement account, rent, royalties, or even some government payments.

Steps:

1. Set up the appropriate 1099 earning code
2. Configure Settings then Save
3. Add the policy to an employee

Download Guide: 1099s

Health Savings Accounts are for individual employees, under the age of 65, in a high deductible health plan. The plan’s deductible and out of pocket expenses must following guidelines you can find online.

Learn more:

• Reporting Requirements on W-2
• Questions to ask before setting up your HSA Contributions
• Employee Contributions
• Employer Contributions
• HSA Exemptions

Download Guide: Setting Up Health Savings Accounts

When you are granted with employee level access in Perform, an administrator at your company creates a record in Perform where your personal, contact, and other information is stored. When that happens, you should receive instructions on how to register so that you can access and update your information as designated by your employer.

Download Guide: Register for a Username

The Link Employee records feature allows you to view and link employee profiles that have the same Social Security number. This gives the ability to allow for demographic information of the same employee to flow between multiple client IDs.

Alternatively, this feature allows for an easy way to view and correct the SSN for profiles with the same SSN within a company relationship if the profiles are not the same person.

Download Guide: Link Employee Records

Paycor will mail all W2 forms before the end of January. Your W2 will be available online on www.paycor.com within four days of leaving Paycor offices (roughly around the same time you receive a physical copy in the mail); you can download or print your W2 from www.paycor.com at that time.

NOTE: If you aren't seeing your W2 online or have not received a physical copy by January 31, contact your HR or payroll representative.