COVID Visitor Policy Template
covid-19 company visitor policy

COVID Visitor Policy Template

Keeping your workplace safe during Coronavirus isn’t just about protecting your employees—businesses also need to consider their policy regarding management of visitors. Safety is the top priority, so you’ll want to be clear about both who can enter the workplace and what precautions visitors must take.

Download COVID Visitor Policy Template

Creating a COVID Workplace Visitor Policy

If you can have a remote-first workforce, great. But the reality for many industries is that for business to operate, employees need to be physically present in the workplace. To keep them safe, you should be promoting social distancing at work and staff should not be present if they are suffering from symptoms, have tested positive or have recently been in close contact with anyone who has tested positive.

A policy on the successful management of visitors will combine the same level of seriousness when it comes to social distancing with clear messaging so visitors know exactly what they can and can’t do.

Some aspects to cover include:

  1. Restrictions Based on Visitors Health
  2. It might seem obvious, but it’s important to put in writing the fact that visitors won’t be permitted to enter the building if they have tested positive for COVID-19. This should also apply to those who are experiencing symptoms, have recently returned from a high-risk area or have recently been in close contact with someone who has tested positive for COVID-19.

  3. Entry Procedure and Screening
  4. In order to ensure that visitor policy is applied successfully, you may request that all visitors first report to reception to check-in. At this point you could have visitors fill in a form establishing whether they are high risk, for instance if they have recently returned from travel abroad. You may also wish to screen for symptoms using temperature testing.

  5. Limited Number of visitors
  6. A big part of enabling social distancing is to limit the number of people in any given space at once, and this applies just as much to visitors as employees. If possible, you should schedule visitors to prevent a rush, and you may wish to limit the number of visitors in any single group.

  7. Face Masks at Work
  8. On June 28, the CDC reissued their guidance on face masks, reiterating the importance of the role they play in preventing the spread of COVID-19. Any workplace mask policy you have in place should apply equally to visitors. If necessary, you should offer a free supply of masks to those who arrive without their own.

  9. Social Distance Policy
  10. Just as visitors should be obliged to abide by any workplace rules for mask-wearing, they should also be expected to follow any social distancing policy. Make sure all visitors know that they should maintain a distance of 6 feet from others whenever possible. If certain spaces or areas in your workplace have limits on occupancy or are off limits altogether, this should be made clear.

  11. No Handshakes
  12. For the duration of the pandemic, norms are changing. It might feel wrong to have a business meeting without handshakes, but for everyone’s safety this is best practice.

Access COVID-19 Visitor Policy Template

When it comes to the safety of your employees and your community, businesses can’t afford to make mistakes. To help SMBs, Paycor is offering a free, downloadable COVID Visitor Policy template.

Download COVID-19 Visitor Policy Template

More to Discover

Webinar: How Paycor is Transforming Implementation and Offering an Unrivaled Experience for Your Clients

Webinar: How Paycor is Transforming Implementation and Offering an Unrivaled Experience for Your Clients

Implementing HR software is one of the most important decisions any business leader can make, yet 70% fail because they aren’t tailored to a business’s specific needs. Paycor is different. We know you rely on us to take care of your clients and show them the same trust, care and expertise that you provide them every day. That's why we are excited to announce a new implementation experience for your clients that separates Paycor from other providers. Register for this webinar and hear from Katherine Diersing, Paycor's Senior Director of Implementation, on the new program designed to give your clients an unrivaled implementation experience. Speakers: Katherine Diersing, Sr. Director, Implementation Ashley Bodenhausen, Sr. Manager, Broker...

Paycor Partner Focus: COVID 19 & the Future of Work - 9/10/20 @10am ET

Paycor Partner Focus: COVID 19 & the Future of Work - 9/10/20 @10am ET

Speaker: Henry LinkThursday, September 10, 2020 10am ET

Paycor’s Customer Advantage

Paycor’s Customer Advantage

Discover all the perks and incentives of being a Paycor customer. Taking care of customers should be a priority for any business. But at Paycor, it’s more than that—our customers are our heroes. This brochure highlights all the assets and advantages to becoming a Paycor customer.

How to Improve Employee Engagement Surveys

How to Improve Employee Engagement Surveys

Employee engagement is essential for so much of what businesses need to succeed—retention, productivity and, ultimately, the bottom line. How best to track it, though, isn’t always clear. What we do know is that current methods just aren’t working: only 16% of HR leaders are happy with how they currently measure employee engagement. This isn’t a surprise, when 74% of companies still carry out an annual employee engagement survey. Collecting all this data in one go means that by the time responses have been collected, analyzed and it’s time to take action, the findings are already out of date. In a volatile economy and with increased remote working the new normal, employee engagement is dropping faster than ever. To mount an effective...