Essential Business Letter (Template)
Essential Business Letter (Template)

Essential Business Letter (Template)

As communities across the country see rising rates of Covid-19, local lockdowns are once again a consideration for many businesses. In certain areas, most businesses may be forced to temporarily shut their doors or move to remote work—only “essential businesses” will be unaffected. Knowing what counts as an essential business (and being able to prove it) is therefore essential.

Download Essential Business Letter Template

What Counts as an Essential Business?

Back in March, the Cybersecurity and Infrastructure Security Agency (CISA, overseen by the Department of Homeland Security) issued guidance on what business count as critical infrastructure. Some businesses are obviously essential—hospitals, pharmacies and law enforcement. The list is extensive—other essential businesses include stores selling supplies which allow people to work from home, media organizations and certain financial institutions.

However, CISA guidance is not mandatory, and what counts as an essential business will often be a judgement call at a local level. Depending on the state or locality, essential businesses can also include marijuana dispensaries, liquor stores and breweries.

Essential Employees

Remember, even in an essential business, any employee who can do their job remotely should be allowed to do so. This reduces crowding on the streets and in the workplace, and ultimately makes things safer for everyone in the community. For those who can’t work remotely, companies should do their best to create a safe work environment and always encourage social distancing at work.

There may also be parts of an essential business that are deemed non-essential. For instance, in many states restaurants can continue to operate but can only provide delivery service. So, while chefs will be counted as essential employees, servers may not.

That’s why it’s important to be clear to all employees whether your business is essential and whether they will be counted as essential employees. If possible this should be done before any shelter-in-place or similar lockdown is announced, so that employees can take the necessary steps to prepare.

If your status as an essential or non-essential business is unclear to you, reach out to your local authorities for guidance.

Who Needs an Essential Business Letter?

An essential business letter has two main purposes:

  1. To inform essential employees
  2. While this is definitely time to over-communicate with employees to reassure them about their roles and what’s required of them, it can also be helpful to give them official confirmation of their status as an essential employee. As employees all across the country are advised to stay home whenever possible, an Essential Business Letter can offer useful proof of the importance of an employee continuing to come to work.

  3. To be presented if employees are questioned
  4. While not the case currently, if states enforce more severe procedures it is possible that employees may be asked to provide evidence that they work for essential businesses. It’s also important to provide some sort of contact details, so law enforcement can contact the relevant company to verify that the letter is genuine.

What Should an Essential Business Letter Include?

Here’s a checklist of what an essential business letter needs to include:

  1. An Employee’s name
  2. The Name of Your Business
  3. The Address of Your Business
  4. Information on the Service Your Business Provides
  5. The Employee’s Typical Work Schedule
  6. A Contact Number for Your Business
  7. The signature of a relevant executive

Get a Customizable Essential Business Letter Template

SMB leaders have a lot on their plates right now. To help you out, Paycor is sharing an Essential Business Letter Template which can be adapted to the specific circumstances of your business.

Once downloaded, you can easily edit the language as required.

Get Essential Business Letter Template

More to Discover

Webinar: Vaccination Policy: What HR Leaders Need to Know - 2/9 @11AM ET

Webinar: Vaccination Policy: What HR Leaders Need to Know - 2/9 @11AM ET

With the vaccine rollout underway, it’s critical for HR leaders to know the impact to their organization. Join Paycor and the team from Constangy Brooks, Smith & Prophete for a webinar where we will cover employment issues related to the COVID-19 vaccine(s).Our presenters will cover: • How employers should think about structuring their vaccination policies • The impact of the vaccine rollout on employee safety • Reviewing the legal aspects of vaccine policies and the impact these policies will have on organizationsSpeakers: Lori Mans and Jonathan Yarbrough Partners with Constangy Brooks, Smith & Prophete LLPLori's primary focus of her law practice involves representing management in state and federal court employment litigation....

Webinar: Courageous Leadership During Challenging Times - 2/25 @2pm ET

Webinar: Courageous Leadership During Challenging Times - 2/25 @2pm ET

As a leader during these unprecedented times, you have been consistent and resilient. 2020 brought more than a virus to the world; it brought the challenge of isolation to many leaders supporting team members, families, and an extended network while adjusting to a new normal. Whether you are meeting significant goals or engaging in community work, you show up every day bringing creativity, insight and discipline to your team. But, how much are you investing in the care of your leadership so that you can lead others well? In this webinar, we will gather to discuss avoiding burnout, what it means to practice self-leadership and all the ways leaders can share resources and lift each other. Leadership is a journey that you do not have to...

Webinar: Virtual Demo: Workforce Management Solutions - 2/10 @1pm ET

Webinar: Virtual Demo: Workforce Management Solutions - 2/10 @1pm ET

Paycor’s human capital management software modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you pay them, retain them and build a company culture. With a single source of truth for all employee data, you’ll never have to switch platforms, log-in to multiple systems, re-key information or open multiple spreadsheets. In this live virtual demo, our product experts will highlight Paycor’s Workforce Management Solutions, including Payroll, Time and Scheduling. Discover how HR Leaders can optimize productivity, track labor costs, confidently pay employees and ensure you have the right coverage when you need it. Speakers: Kim Saldana and Kyle Baker

Getting a Handle on Employee Absenteeism in Manufacturing

Getting a Handle on Employee Absenteeism in Manufacturing

Absent employees represent a significant cost to any business, but it poses a particular problem for manufacturers. In factories, employees fill more specialized and skilled positions that play key roles in the manufacturing process. An absent employee may not only impact his or her immediate function but every other function downstream in the process. Some experts estimate employee absenteeism can cost the U.S. manufacturing industry $3 billion every year in lost productivity.Common Causes of Staff Absenteeism Many factors can have an impact on employee attendance but some of the more common causes include: Illnesses or injuries Stress and depression Low morale, disengagement or general job burnout Caring for a sick child or elderly...