Essential Business Letter (Template)
Essential Business Letter (Template)

Essential Business Letter (Template)

Many states and cities are imposing complete or partial lockdowns, with most businesses forced to temporarily shut their doors or move to remote work and only “essential businesses” unaffected. This has left many employers and employees asking what exactly counts as an essential business.

Download Essential Business Letter Template

What Counts as an Essential Business?

On March 19, the Cybersecurity and Infrastructure Security Agency (CISA, overseen by the Department of Homeland Security) issued guidance on what business count as critical infrastructure. Some businesses are obviously essential—hospitals, pharmacies and law enforcement. The list is extensive—other essential businesses include stores selling supplies which allow people to work from home, media organizations and certain financial institutions.

However, CISA guidance is not mandatory, and what counts as an essential business will often be a judgement call at a local level. Depending on the state or locality, essential businesses can also include marijuana dispensaries, liquor stores and breweries.

Essential Employees

Remember, even in an essential business, any employee who can do their job remotely should be allowed to do so. This reduces crowding on the streets and in the workplace, and ultimately makes things safer for everyone in the community. For those who can’t work remotely, companies should do their best to create a safe work environment and always encourage social distancing at work.

There may also be parts of an essential business that are deemed non-essential. For instance, in many states restaurants can continue to operate but can only provide delivery service. So, while chefs will be counted as essential employees, servers may not.

That’s why it’s important to be clear to all employees whether your business is essential and whether they will be counted as essential employees. If possible this should be done before any shelter-in-place or similar lockdown is announced, so that employees can take the necessary steps to prepare.

If your status as an essential or non-essential business is unclear to you, reach out to your local authorities for guidance.

Who Needs an Essential Business Letter?

An essential business letter has two main purposes:

  1. To inform essential employees
  2. While this is definitely time to over-communicate with employees to reassure them about their roles and what’s required of them, it can also be helpful to give them official confirmation of their status as an essential employee. As employees all across the country are advised to stay home whenever possible, an Essential Business Letter can offer useful proof of the importance of an employee continuing to come to work.

  3. To be presented if employees are questioned
  4. While not the case currently, if states enforce more severe procedures it is possible that employees may be asked to provide evidence that they work for essential businesses. It’s also important to provide some sort of contact details, so law enforcement can contact the relevant company to verify that the letter is genuine.

What Should an Essential Business Letter Include?

Here’s a checklist of what an essential business letter needs to include:

  1. An Employee’s name
  2. The Name of Your Business
  3. The Address of Your Business
  4. Information on the Service Your Business Provides
  5. The Employee’s Typical Work Schedule
  6. A Contact Number for Your Business
  7. The signature of a relevant executive

Get a Customizable Essential Business Letter Template

SMB leaders have a lot on their plates right now. To help you out, Paycor is sharing an Essential Business Letter Template which can be adapted to the specific circumstances of your business.

Once downloaded, you can easily edit the language as required.

Get Essential Business Letter Template

More to Discover

Creating a Coronavirus 2nd Wave Contingency Plan

Creating a Coronavirus 2nd Wave Contingency Plan

While we’re all doing our best to keep ourselves, our businesses and our communities safe, there’s still a lot we don’t know about Coronavirus. The sudden shift to remote work and everyone’s efforts to maintain social distancing have made a big difference, but another wave may be inevitable, according to scientists. And if re-opening isn’t done right, scientists worry a second wave could come soon. Put Long Term Business Continuity Plans In Place Many businesses are in a fight for their lives and though focus will understandably be on short-term survival, it’s also crucial to plan for the future. A study by Gartner found that 42% of CFOs have no contingency plan for a second wave of COVID-19. However, even as America recovers there may...

Shawnee Health Service Discovers a More Reliable and Accurate HR & Payroll Solution with Paycor

Shawnee Health Service Discovers a More Reliable and Accurate HR & Payroll Solution with Paycor

“When we decided to switch providers, Paycor was the only one that offered to come on site and provide a demo. They brought a team of implementation and healthcare experts to answer our questions and review our needs.” - Derek Olsen, Employee Services Coordinator Why Shawnee Health Service Left Their HR & Payroll Provider Shawnee Health Service is a Federally Qualified Health Center providing comprehensive primary and preventive care, including health, oral and mental health/substance abuse services to persons of all ages throughout southern Illinois. When implementation errors and setup issues created several software problems, they immediately began searching for a new solution that would have the knowledge and expertise to handle...

Webinar: Unified Solutions for Healthcare:  How OnShift and Paycor can Support Your Employee Lifecycle

Webinar: Unified Solutions for Healthcare: How OnShift and Paycor can Support Your Employee Lifecycle

The healthcare industry is facing unprecedented challenges. However, with the right partners healthcare leaders can come out of this crisis stronger than ever. OnShift and Paycor will showcase how a unified solution can help improve how you manage your employee lifecycle and how technology can help you navigate the changing healthcare landscape.This webinar will provide a Post-Acute Healthcare focused demonstration showcasing the value of the proven unified partnership between Paycor and OnShift. We will kick it off with Post Acute industry Human Resources leader, Peter Corless, speaking to his experiences in the industry and the benefits of two best of breed products working as one for the ultimate customer experience. The webinar will...

Webinar: How People Analytics can Impact your Retention Strategies

Webinar: How People Analytics can Impact your Retention Strategies

Is employee retention and the competitive job market keeping you and your CEO up at night? As soon as your employee feels dissatisfied with their job, there’s another company lying in wait, promising them a better future (and more money). What if you could get ahead of job dissatisfaction and spot these red flags before your best employees are even considering their job search?Join Donal Murhpy as we discuss: - What people analytics is, and how it differs from HR reporting - How to get started with analytics - Best practices for solving critical business problems like retentionSpeaker: Donal MurphyDonal is the Director of Partner Enablement at Visier and manages Go-to-Market planning and operations for Visier’s Embedded Analytics...