How to Choose the Right HR & Payroll Partner for Your Organization
How to Choose the Right HR & Payroll Partner for Your Organization

How to Choose the Right HR & Payroll Partner for Your Organization

Searching for and evaluating HR and payroll providers can be overwhelming. For one, it’s a crowded marketplace, with recognizable brands, new startups and catchy buzzwords appearing every day. And then there’s the simple reality that the world of HR technology is changing so quickly, it’s difficult for insiders to keep up, much less business owners and executives with a never-ending to-do list. As you review HR systems and evaluate choosing the right partner, help make your search easier by focusing on the most important things to look for.

IMPLEMENTATION PROCESS: Transferring data from one provider to another can be a time-consuming and daunting task, especially if you’re required to complete most the heavy lifting. Ask potential providers how they manage implementation and what your role will be throughout the process. But don’t always take their word for it. Read reviews on the implementation process to see what other customers are saying about their experience. You’ll find that some providers ask new clients to fill out multiple spreadsheets with information while others have dedicated teams who ensure that your involvement is minimal. Your provider should instill peace of mind from day one by giving you all the details, providing you with a timeline and letting you know who specifically will be handling each aspect of your implementation.

USER EXPERIENCE: The sales demonstration is an important part of the buying process that allows you to see the functionality of the HR system and how it will address your needs. This is your time to ask tough questions to ensure it’s the right fit for you, so don’t hold back. Many providers woo customers with fancy demonstrations and dashboards that ultimately do not meet your needs. Also, great applications shouldn’t be difficult to learn—they should guide you through processes in a logical way that’s easy for you to remember and train employees. When assessing a system’s ease-of-use, think of the casual user, not an HR or payroll “power user.” The system you choose should be easy enough for your employees and managers to navigate.

COMPLIANCE MANAGEMENT: There’s a lot of debate right now about what the future of compliance and business regulation will be under a Trump administration. One thing’s for certain: compliance isn’t going away, it’s just changing. Even if compliance eventually gets simplified at the federal level, it could become even more complex at the state and local levels. That’s why it’s critical to seek out an HR and payroll platform that focuses on compliance. Always prepare for the worst-case scenario: what if an auditor shows up and needs immediate access to time and attendance data? If your data is stored in multiple spreadsheets—or worse, not tracked or stored at all—that’s going to be a problem. Fortunately, it’s a relatively easy problem to avoid with the right partner.

REPORTING: Did you know that most business professionals spend 72% of their time organizing data and only 28% of their time on value-added analysis? More and more organizations are focusing on long-term strategic planning that requires accurate data to forecast critical business decisions like hiring projections and budget increases. The more information you can gather about your people and your business, the more prepared you will be to plan for the future. Look for an HR system that offers instant access to the data you need. Your system should be able to quickly generate meaningful reports with just a few mouse clicks.

This is just the first step in identifying the top things to look for in a provider. Paycor’s guide for simplifying HR and payroll provides you with the foundation to assess needs and make your search easier. Click here to access the guide now.

More to Discover

Case Study: Boulder Country Club

Case Study: Boulder Country Club

Paycor’s enhanced implementation service model creates a fast start for Boulder Country Club. “The transition to Paycor has been amazing. The hands-on guidance and support they offered during implementation saved us so much time. Paycor took control of the entire process so I could focus on other things.” - Amber Maranya, HR Director, Boulder Country Club Prior to Paycor Boulder Country Club is a private club that serves 850 members across northern Colorado and offers everything from golf and tennis to fitness and swimming. Their previous HR & payroll platform was designed for small businesses and couldn’t easily track hours worked for commissioned employees. After evaluating multiple well-known providers, HR Director Amber Maranya...

Webinar: COVID-19 Command Center:  Instant Insights and Tools for Crisis Management

Webinar: COVID-19 Command Center: Instant Insights and Tools for Crisis Management

As part of Paycor’s commitment to keeping our customers informed and compliant during the COVID-19 crisis, we’re excited to announce the release of Paycor’s COVID-19 Command Center, an analytics and HR solution that delivers the instant insights and tools you need to make business-critical decisions. We will walk you through Paycor’s COVID-19 Command Center and demo the features and functionality and so you HR Leaders can make better decsions using real time data that you can manipulate and customize according to the needs of your business.Speakers: Kelly Silverman and Nabeel Sattar

Coronavirus: Unemployment Rates By State

Coronavirus: Unemployment Rates By State

Historic Unemployment Claims As more COVID-19 regulations are passed and businesses temporarily close their doors, the U.S. is seeing historic weekly unemployment benefit claims across all 50 states. In fact, the previous two weeks have seen nearly 9 million unemployment claims. According to the U.S. Bureau of Labor Statistics, roughly 5.6% of the U.S. civilian labor force has applied for unemployment benefits—as of March 28—which is higher than the peak unemployment of the Great Recession at 4.8%. Unemployment Rates By State State Unemployment Claims (Ending 3/28/20) State Unemployment Rate* Alabama 80,186 4.2% Alaska 14,523 7.5% Arizona 89,064 3.1% Arkansas 26,944 3.1% California 878,727 6.5% Colorado 60,784 2.6% Connecticut 33,182...

If an Employee Tests Positive for COVID-19, Here’s What to Do

If an Employee Tests Positive for COVID-19, Here’s What to Do

Everyone needs a plan to fall back on if and when an employee gets sick or tests positive for COVID-19. Below you'll find the step-by-step guide on how your company should proceed if one of your employees tests positive for Coronavirus.Get Communication Letter Template to Use if Employee Tests Positive for COVID-19 6 Steps To Take If an Employee Tests Positive for COVID-19 Offer Support We’re all moving fast in this new world and it can feel like we’re flying blind, so this is just a reminder of what you already know: if an employee lets you know they’ve tested positive for COVID-19, take a moment to be there for them. As a leader of your company, there are of course professional limitations of what “being there” means—you won’t be able...