How to Choose the Right HR & Payroll Partner for Your Organization
How to Choose the Right HR & Payroll Partner for Your Organization

How to Choose the Right HR & Payroll Partner for Your Organization

Searching for and evaluating HR and payroll providers can be overwhelming. For one, it’s a crowded marketplace, with recognizable brands, new startups and catchy buzzwords appearing every day. And then there’s the simple reality that the world of HR technology is changing so quickly, it’s difficult for insiders to keep up, much less business owners and executives with a never-ending to-do list. As you review HR systems and evaluate choosing the right partner, help make your search easier by focusing on the most important things to look for.

IMPLEMENTATION PROCESS: Transferring data from one provider to another can be a time-consuming and daunting task, especially if you’re required to complete most the heavy lifting. Ask potential providers how they manage implementation and what your role will be throughout the process. But don’t always take their word for it. Read reviews on the implementation process to see what other customers are saying about their experience. You’ll find that some providers ask new clients to fill out multiple spreadsheets with information while others have dedicated teams who ensure that your involvement is minimal. Your provider should instill peace of mind from day one by giving you all the details, providing you with a timeline and letting you know who specifically will be handling each aspect of your implementation.

USER EXPERIENCE: The sales demonstration is an important part of the buying process that allows you to see the functionality of the HR system and how it will address your needs. This is your time to ask tough questions to ensure it’s the right fit for you, so don’t hold back. Many providers woo customers with fancy demonstrations and dashboards that ultimately do not meet your needs. Also, great applications shouldn’t be difficult to learn—they should guide you through processes in a logical way that’s easy for you to remember and train employees. When assessing a system’s ease-of-use, think of the casual user, not an HR or payroll “power user.” The system you choose should be easy enough for your employees and managers to navigate.

COMPLIANCE MANAGEMENT: There’s a lot of debate right now about what the future of compliance and business regulation will be under a Trump administration. One thing’s for certain: compliance isn’t going away, it’s just changing. Even if compliance eventually gets simplified at the federal level, it could become even more complex at the state and local levels. That’s why it’s critical to seek out an HR and payroll platform that focuses on compliance. Always prepare for the worst-case scenario: what if an auditor shows up and needs immediate access to time and attendance data? If your data is stored in multiple spreadsheets—or worse, not tracked or stored at all—that’s going to be a problem. Fortunately, it’s a relatively easy problem to avoid with the right partner.

REPORTING: Did you know that most business professionals spend 72% of their time organizing data and only 28% of their time on value-added analysis? More and more organizations are focusing on long-term strategic planning that requires accurate data to forecast critical business decisions like hiring projections and budget increases. The more information you can gather about your people and your business, the more prepared you will be to plan for the future. Look for an HR system that offers instant access to the data you need. Your system should be able to quickly generate meaningful reports with just a few mouse clicks.

This is just the first step in identifying the top things to look for in a provider. Paycor’s guide for simplifying HR and payroll provides you with the foundation to assess needs and make your search easier. Click here to access the guide now.

More to Discover

Leave of Absence Policy and Acceptance Letter Template

Leave of Absence Policy and Acceptance Letter Template

Every business needs a leave of absence policy that clearly lays out how employees can apply for time away from work, and what the terms of this leave will be. There are many reasons an employee may require a leave of absence from work and while employers usually have the right to reject a request, it’s almost always the right call to allow employees to take leave.The distress and uncertainty caused by COVID-19 has only made it more important that businesses take an understanding approach to employee welfare, even if they are not eligible for FMLA leave. Whatever the reason an employee needs some time away from work, it’s important that, when accepting such a request, employers lay out exactly what it means for an employee’s status in...

Webinar: Post COVID-19: Reimagining the Future of Work

Webinar: Post COVID-19: Reimagining the Future of Work

Join us for a special roundtable discussion on what the future holds for HR leaders post COVID-19 featuring HR experts Jennifer McClure, Jon Thurmond, Wendy Dailey and Joey Price. They will discuss a variety of topics including how to navigate this new normal, new challenges facing HR leaders, personal experiences on motivating employees and keeping engagement strong and much more.

Webinar: How to Tackle HR with a Team of One

Webinar: How to Tackle HR with a Team of One

The way business leaders manage HR at their organization now can cripple or jumpstart long-term growth for their business. Watch now to discover tips and tricks on managing compliance, recruiting, performance management, training and HR technology. Register now! Speaker: Lori Kleiman Lori Kleiman is a business expert with more than 25 years of experience advising companies on HR issues. Her background as a human resources professional and consultant gives her unique insight on how HR professionals and executives can work together effectively to achieve business goals. Her programs are designed to provide critical HR updates and best practices to small businesses.

Why HR Technology Matters Now More than Ever

Why HR Technology Matters Now More than Ever

When a crisis hits, the right HR technology gives business leaders the data, tools and support they need to make important decisions quickly. In this report, Josh Bersin breaks down the four key benefits of HR technology and demonstrates through case studies how leaders can leverage it to solve problems and grow.