How to File Taxes without a W-2
How to File Taxes without a W-2

How to File Taxes without a W-2

The deadline for employers to provide W-2 forms to their employees is January 31, 2020. But sometimes, for various reasons, employers do not provide W-2s. In some cases, a business has had to close its doors and has chosen not to pay for its former employees to receive W-2s. So, what’s a taxpayer to do?

  1. Try to get your W-2 for 2019 from your employer
  2. If January 31, 2020 has come and gone, attempt to get your W-2 from your employer. Speak to the company leadership and find out if it will provide W-2s to all employees. Even if the company is no longer in business, it can usually arrange for W-2s to be sent from its former payroll provider.

    If you are unable to get in touch with someone at the company, or if it refuses to provide W-2s, what is your next step? Many individuals will attempt to get their information from the company’s former payroll provider. But for security reasons, payroll companies are not allowed to discuss employee information with anyone who is not an authorized contact on the account.

  3. Try to get your W-2 from the IRS
  4. Your next step would be to ask the IRS for help finding your W-2. Contact the agency at 800.829.1040. Once you provide your personal information and your employer’s name and address, the IRS will try to find a copy of your W-2. Sometimes, the IRS may have received tax information from your employer even if you did not.

  5. Use Form 4852 and your last paystub to file income taxes
  6. Failing that, you can use IRS Form 4852 to file your tax return. Download Form 4852 from the IRS website and complete it using a copy of your last paystub. Once complete, attach Form 4852 to your 1040 or other tax form and send it to the IRS.

  7. File your income taxes on time
  8. Even if you have not yet received a W-2, you should still file your tax return on or before April 15, 2020.


Learn More About Paycor's Payroll & Tax Filing Services

If you handle payroll through Paycor, you'll have a dedicated team to handle the processing for you, including: check printing, payroll tax filing, W-2 and 1099 processing and reporting—all while maintaining tax compliance.

Take Tour

Source: Internal Revenue Service

More to Discover

CMS Waives Quality Reporting Requirements Due to COVID-19

CMS Waives Quality Reporting Requirements Due to COVID-19

Many government officials are worried the Coronavirus outbreak will overburden the U.S. healthcare system. In a drastic effort to help healthcare providers focus on patient care rather than paperwork, the Center for Medicare & Medicaid Services (CMS) will waive multiple key quality reporting requirements. What Does CMS Waiving Reports Mean for Healthcare Providers? Q4 Reporting Deadlines Are Now Optional The deadlines for 2019 data submission for the Medicare Shared Savings Program, the Quality Payment Program, and affiliated merit-based incentive program (MIPS) will be extended from March 31 to April 30, 2020. MIPS eligible clinicians who miss the April 30 deadline will qualify for the automatic and uncontrollable circumstances...

How to Make Tax-Free Disaster Payments To Employees

How to Make Tax-Free Disaster Payments To Employees

The pandemic is putting a big strain on everyone, maybe most of all your team, and you want to do everything you can to help.In a national emergency, employers have the freedom to offer unlimited tax-free financial assistance to employees who need it, with minimal administrative burdens. These disaster payments will be exempt from both federal income and employment taxes. What Disaster Payments Cover Disaster payment to affected employees can cover a broad range of “personal, family, living or funeral expenses (not covered by insurance)”. These may include: Unreimbursed Medical Expenses This can range from vitamins and over-the-counter medications to co-pays. Cleaning Products Disinfectant and hand-sanitizer for employee’s homes can help...

Paycheck Protection Program (PPP): What You Need to Know About Payroll Protection

Paycheck Protection Program (PPP): What You Need to Know About Payroll Protection

You need payroll protection. The federal government wants to help. Here’s what you need to know. The Paycheck Protection Program (PPP) As part of the $2 trillion aid package unveiled in the Coronavirus Aid Relief & Economic Security (CARES) Act, $349 billion was dedicated to the Payment Protection Program (PPP). This offers federal guaranteed loans to businesses with fewer than 500 employees to cover payroll and other essential costs.The federal government is focused on releasing funds quickly and with as little red tape as possible, giving small businesses a big boost right when they need it. And here’s the best part—if you use the funds to retain (or rehire) your employees, the loans don’t need to be repaid.View Payroll Protection...

Paycor's COVID-19 Command Center

Paycor's COVID-19 Command Center

We're excited to announce the release of Paycor's COVID-19 Command Center, a new analytics solution that delivers instant insights for crisis management. With the COVID-19 Command Center, you'll be able to: Prepare with real time insights Plan with actionable data Respond with the help of HR experts Recover quickly by playing the long game now Discover how your organization can make the best possible decisions with real time data, actionable insights and expert HR counsel.