How to File Taxes without a W-2
How to File Taxes without a W-2

How to File Taxes without a W-2

The deadline for employers to provide W-2 forms to their employees is January 31, 2019. But sometimes, for various reasons, employers do not provide W-2s. In some cases, a business has had to close its doors and has chosen not to pay for its former employees to receive W-2s. So, what’s a taxpayer to do?

  1. Try to get your W-2 for 2018 from your employer
  2. If January 31, 2019 has come and gone, attempt to get your W-2 from your employer. Speak to the company leadership and find out if it will provide W-2s to all employees. Even if the company is no longer in business, it can usually arrange for W-2s to be sent from its former payroll provider. If you are unable to get in touch with someone at the company, or if it refuses to provide W-2s, what is your next step? Many individuals will attempt to get their information from the company’s former payroll provider. But for security reasons, payroll companies are not allowed to discuss employee information with anyone who is not an authorized contact on the account.

  3. Try to get your W-2 from the IRS
  4. Your next step would be to ask the IRS for help finding your W-2. Contact the agency at 800.829.1040. Once you provide your personal information and your employer’s name and address, the IRS will try to find a copy of your W-2. Sometimes, the IRS may have received tax information from your employer even if you did not.

  5. Use Form 4852 and your last paystub to file income taxes
  6. Failing that, you can use IRS Form 4852 to file your tax return. Download Form 4852 from the IRS website and complete it using a copy of your last paystub. Once complete, attach Form 4852 to your 1040 or other tax form and send it to the IRS.

  7. File your income taxes on time
  8. Even if you have not yet received a W-2, you should still file your tax return on or before April 17, 2019.

Learn More About Paycor's Payroll & Tax Filing Services

If you handle payroll through Paycor, you'll have a dedicated team to handle the processing for you, including: check printing, payroll tax filing, W-2 and 1099 processing and reporting—all while maintaining tax compliance.

View a demo of our solutions to see how we can help.

Source: Internal Revenue Service


payroll software

More to Discover

How to Pay 1099 Employees

How to Pay 1099 Employees

As the gig economy grows more employers are looking to hire independent contractors (aka 1099 workers). But since paying independent contractors isn’t a walk in the park, many employers are looking for step-by-step instructions. Here’s a breakdown of everything you need to know: How Do I Pay a 1099 Worker? This subject is something you will need to discuss in detail with the person you’re hiring for the job. Often, they will have a written contract that stipulates how and when they should be paid. The two most common methods of payment are hourly and by the job or project. Some independent contractors — such as attorneys — prefer to be paid on retainer, which means you pay them a lump sum at the beginning of each month in return for a...

States with Salary History Bans

States with Salary History Bans

Requesting job applicants’ salary histories has been a pretty common practice for employers over the years. Recruiters and hiring managers often use this knowledge to exclude people from the candidate pool, either because the applicant is “too expensive” or their previous salary is so low, hiring managers think the person is poorly qualified or inexperienced.Businesses have also used previous salary information to calculate new hire compensation—a process that can perpetuate pay disparity between women and men. To address this inequality, several states and municipalities have enacted bans on asking for previous salary information, although laws vary in terms, scope and applicability. The states and territories that have enacted salary...

Case Study: Buy Sod

Case Study: Buy Sod

Buy Sod Inc. Partners with Paycor to Pay Employees & Maintain Tax Compliance “Because we’re a niche company, our administrators sometimes have trouble uncovering and implementing best practices. But when we partnered with Paycor they brought the expertise and thought leadership to help us overcome tough challenges like the new EEO-1 report. Paycor has the patience, knowledge and resources to help us stay ahead of problems and grow.” - Jennifer Hillard, Director of People and Culture Why Buy Sod Inc. Chose Paycor In 2002, three family businesses came together to create a network of sod farms that operate and distribute around the country. But with ten locations and eighteen different payrolls to process, Buy Sod Inc. struggled to...

Webinar: Compliance in 2020: What You Need to Know

Webinar: Compliance in 2020: What You Need to Know

A new year brings new compliance issues employers should be monitoring at the federal, state and local levels. To help your organization prepare for what’s ahead, our compliance team will outline key changes in 2020 and trends in the areas of payroll, tax and HR compliance.Speakers: Arlene Baker and James SchwantesArlene Baker is a Senior Compliance Analyst with over 40 years of payroll and tax experience. She’s a member of the National Payroll Reporting Consortium focusing on IRS compliance, and she’s been a member of the national and local APA for 25 years. In 2003, Arlene was awarded the Ohio Payroll Professional of the Year award. James Schwantes is a Compliance Analyst with a legal and tax background. Prior to working at Paycor in...