Top 10 Things to Look for in the Perfect HR Payroll Systems
Top 10 Things to Look for in the Perfect HR Payroll Systems

Top 10 Things to Look for in the Perfect HR Payroll Systems

HR teams spend nearly 70% of their time on inefficient administrative tasks, some of which are still paper-based. As a business grows and takes on new employees, HR professionals may find the need to expand their payroll system to something more robust in order to address the needs of all employees.

Having an integrated HRIS solution provides more efficiency because information only has to be entered once, and it improves accuracy across all databases. It also helps improve employee engagement by providing learning opportunities and lines of communication.

Why Do I Need an HRIS Solution?

In short, an HRIS (human resource information system) solution saves you money and time. Also known as human capital management (HCM) or a human resource management system (HRMS), think of this solution for your organization as a one-stop-cloud-based-shop designed to consolidate and simplify your human resource needs.

An HRIS can work for a large or small business and should be scalable so as your business grows, so too will your HR payroll system. It’s also important to make sure the system is integrated so you can move seamlessly from one aspect to another without using multiple logins and opening multiple databases.

What Makes the Perfect HRIS?

You may be overwhelmed when you begin your search for an HR payroll system, but there are a few steps to help you select a solution that’s best for your business.

One consideration you need to tackle right away is security. Your employees trust you with their information, so it’s critical you make sure any HRIS provider has the right defenses in place to protect your data.

Once you’re confident your company’s information will be well protected, it’s time to examine the product itself. Here are the top items you should look for in a solution.

ATS icon

1. Recruiting and Applicant Tracking

Job applications shouldn’t be complex or lengthy and available online. Nearly 40% of job seekers apply on a mobile device, so make sure your HRIS can accommodate mobile applications so you don’t miss out on potential top talent. An ATS recruitment software should optimize the hiring process by giving you quick and easy access to see where any applicant stands in the hiring process.

employee onboarding icon

2. Onboarding

It’s important to make a good first impression and the right onboarding solution will make a new employee feel welcome and connected from the start. Your HRIS should allow employees to enter personal information directly (even before their start date!) which saves time and reduces errors. HR administrators should be able to check in at any time on employee progress which reduces compliance risks.

time and attendance icon

3. Time and Attendance

An automated, unified system between tracking employee time and the payroll process saves time and makes it easier to maintain accuracy versus using a paper-based system requiring rekeying employee hours.

payroll icon

4. Payroll

Efficiency is key. You should be able to access payroll from anywhere, from any device. It should be user friendly, making it easy to catch any mistakes and minimizing the stress of maintaining compliance.

benefits administration icon

5. Benefits Administration

The right benefits tool can educate employees on their options and reduce paperwork for HR administrators. It should be automated and integrated, eliminating the need for multiple data entry points. A benefits tool should help you generate and file IRS forms to keep you ACA compliant.

learning management icon

6. Learning Management

Helping employees stay engaged should be top of mind. A learning management tool should offer employees easy access to education and training while prioritizing performance management.

employee self service icon

7. Employee Self Service

Self-service tools give employees a chance to view their timekeeping records, request time off and view their paystubs and W2s without contacting HR directly.

hr document signing icon

8. Document Signing & Storage

Using electronic signatures not only speeds up the recruiting and employee onboarding process, but it eliminates the need for physical storage space of all the paperwork HR requires. It allows both administrators and employees to pull up any documents in mere seconds, increasing overall efficiency.

hr notification icon

9. Notifications and Certification Tracking

Automatic alerts can help keep you compliant and avoid potential penalties. Whether it’s lapsed licensing or training for certain employees or an overall ACA compliance check, proactive notifications will keep your company’s compliance needs and necessary certifications at the forefront.

hr system reporting icon

10. HR Reporting & Analytics

There’s so much people data flowing through HR it can be overwhelming to sift through what’s most important. A reporting & analytics tool design for HR should simplify the information by translating the data into actionable opportunities, answering questions such “Which department has the most overtime?” and “Which manager sees the most turnover?”

As you can see, a robust HRIS impacts nearly every aspect of your business. If you find yourself grumbling about your current HRIS or are in need of one altogether, consider Paycor. Our HR software is seamless and easy to use regardless of your tech savviness. See for yourself!


hcm-software

More to Discover

Webinar: COVID-19 Summit - LIVE DEMO: See Paycor's COVID-19 Dashboard - 4/23/20 @2pm ET

Webinar: COVID-19 Summit - LIVE DEMO: See Paycor's COVID-19 Dashboard - 4/23/20 @2pm ET

Join Paycor’s Senior Product Manager, Kelly Silverman, for a live demonstration on how Paycor is providing HR leaders with the technology and expertise to help them prepare, respond and recover. The demonstration will highlight how Paycor Analytics and HR Support Center can offer the data and resources HR leaders need to mitigate risk and reshape business strategy.Speaker: Kelly Silverman Kelly Silverman is Paycor's resident benefits and HR marketing leader. An HCM industry veteran with a strong product and marketing background, Kelly’s responsibilities include driving the go-to-market strategy for benefits and analytics to Paycor’s customer base.Thursday, April 23, 2020 2pm ET

Webinar: COVID-19 Summit - How to Develop a Business Continuity Plan - 4/23/20 @1pm ET

Webinar: COVID-19 Summit - How to Develop a Business Continuity Plan - 4/23/20 @1pm ET

We’re all doing our best right now during these unpredictable times to protect our families, communities, employees and businesses. As many organizations have scrambled to launch business continuity plans to respond to the current crisis, there are things we’ve learned that will help us prepare for the future. Join Paycor’s Adam Leisring for insights into creating business continuity plans and key takeaways that can be applied from this pandemic.Speaker: Adam Leisring Adam Leisring is Paycor’s Senior Director of Information Security and is accountable for security aspects in Paycor’s Corporate IT and SaaS offerings. Having spent over 11 years with the organization and with a background in Information Security, Enterprise Architecture,...

Webinar: COVID-19 Summit - Why Leaders Need Technology More than Ever - 4/23/20 @12pm ET

Webinar: COVID-19 Summit - Why Leaders Need Technology More than Ever - 4/23/20 @12pm ET

The HCM industry has reached a fundamental crossroads. Now more than ever, leaders need HCM technology to help them see around corners. They also need to harness the power of their people for growth, but they lack the right tools. Join Paycor’s Chief Product Officer, Ryan Bergstrom, to get an insightful deep dive into the evolution of HCM technology and why the moment where in right now is such a critical time for SMB leaders. Speaker: Ryan Bergstrom Ryan is the Chief Product Officer for Payor and is responsible for setting the strategy for Paycor’s HCM suite to meet SMB market needs. Ryan spent 7 years at Ultimate Software, where he served as VP of Product Management. Prior to Ultimate Software, Bergstrom held manager and director...

Webinar: COVID-19 Summit: (KEYNOTE) How HR & Finance Can Reduce Costs - 4/23/20 @11am ET

Webinar: COVID-19 Summit: (KEYNOTE) How HR & Finance Can Reduce Costs - 4/23/20 @11am ET

Businesses are facing the difficult task of sustaining operations and serving customers while also limiting expenses during this crisis. Join Paycor’s Chief Human Resources Officer, Karen Crone and Chief Financial Officer, Adam Ante, to discover the top ways SMBs can reduce short-term costs and prepare to return to future growth. Speakers: Karen Crone and Adam Ante For today’s speaker, we have Karen Crone, Chief Human Resources Officer at Paycor. Karen is responsible for scaling Paycor’s people practices in support of its rapid growth and for reinforcing its strong culture across an evolving geographic footprint. Over the last nine years, Karen has helped Paycor grow from 400 to over 1,800 associates. Her current focus is on enhancing...