Top 10 Things to Look for in the Perfect HR Payroll Systems
Top 10 Things to Look for in the Perfect HR Payroll Systems

Top 10 Things to Look for in the Perfect HR Payroll Systems

HR teams spend nearly 70% of their time on inefficient administrative tasks, some of which are still paper-based. As a business grows and takes on new employees, HR professionals may find the need to expand their payroll system to something more robust in order to address the needs of all employees.

Having an integrated HRIS solution provides more efficiency because information only has to be entered once, and it improves accuracy across all databases. It also helps improve employee engagement by providing learning opportunities and lines of communication.

Why Do I Need an HRIS Solution?

In short, an HRIS (human resource information system) solution saves you money and time. Also known as human capital management (HCM) or a human resource management system (HRMS), think of this solution for your organization as a one-stop-cloud-based-shop designed to consolidate and simplify your human resource needs.

An HRIS can work for a large or small business and should be scalable so as your business grows, so too will your HR payroll system. It’s also important to make sure the system is integrated so you can move seamlessly from one aspect to another without using multiple logins and opening multiple databases.

What Makes the Perfect HRIS?

You may be overwhelmed when you begin your search for an HR payroll system, but there are a few steps to help you select a solution that’s best for your business.

One consideration you need to tackle right away is security. Your employees trust you with their information, so it’s critical you make sure any HRIS provider has the right defenses in place to protect your data.

Once you’re confident your company’s information will be well protected, it’s time to examine the product itself. Here are the top items you should look for in a solution.

ATS icon

1. Recruiting and Applicant Tracking

Job applications shouldn’t be complex or lengthy and available online. Nearly 40% of job seekers apply on a mobile device, so make sure your HRIS can accommodate mobile applications so you don’t miss out on potential top talent. An ATS recruitment software should optimize the hiring process by giving you quick and easy access to see where any applicant stands in the hiring process.

employee onboarding icon

2. Onboarding

It’s important to make a good first impression and the right onboarding solution will make a new employee feel welcome and connected from the start. Your HRIS should allow employees to enter personal information directly (even before their start date!) which saves time and reduces errors. HR administrators should be able to check in at any time on employee progress which reduces compliance risks.

time and attendance icon

3. Time and Attendance

An automated, unified system between tracking employee time and the payroll process saves time and makes it easier to maintain accuracy versus using a paper-based system requiring rekeying employee hours.

payroll icon

4. Payroll

Efficiency is key. You should be able to access payroll from anywhere, from any device. It should be user friendly, making it easy to catch any mistakes and minimizing the stress of maintaining compliance.

benefits administration icon

5. Benefits Administration

The right benefits tool can educate employees on their options and reduce paperwork for HR administrators. It should be automated and integrated, eliminating the need for multiple data entry points. A benefits tool should help you generate and file IRS forms to keep you ACA compliant.

learning management icon

6. Learning Management

Helping employees stay engaged should be top of mind. A learning management tool should offer employees easy access to education and training while prioritizing performance management.

employee self service icon

7. Employee Self Service

Self-service tools give employees a chance to view their timekeeping records, request time off and view their paystubs and W2s without contacting HR directly.

hr document signing icon

8. Document Signing & Storage

Using electronic signatures not only speeds up the recruiting and employee onboarding process, but it eliminates the need for physical storage space of all the paperwork HR requires. It allows both administrators and employees to pull up any documents in mere seconds, increasing overall efficiency.

hr notification icon

9. Notifications and Certification Tracking

Automatic alerts can help keep you compliant and avoid potential penalties. Whether it’s lapsed licensing or training for certain employees or an overall ACA compliance check, proactive notifications will keep your company’s compliance needs and necessary certifications at the forefront.

hr system reporting icon

10. HR Reporting & Analytics

There’s so much people data flowing through HR it can be overwhelming to sift through what’s most important. A reporting & analytics tool design for HR should simplify the information by translating the data into actionable opportunities, answering questions such “Which department has the most overtime?” and “Which manager sees the most turnover?”

As you can see, a robust HRIS impacts nearly every aspect of your business. If you find yourself grumbling about your current HRIS or are in need of one altogether, consider Paycor. Our HR software is seamless and easy to use regardless of your tech savviness. See for yourself!


hcm-software

More to Discover

Executive Summary: 2020 October HR & Compliance Virtual Summit

Executive Summary: 2020 October HR & Compliance Virtual Summit

“This was the best Virtual Summit I’ve even been to!”“Such a great presentation! Thank you for this awesome experience.”“The webinar sessions were so good that I wish there were more!” This is just a sample of feedback from attendees at Paycor’s October HR & Compliance Virtual Summit!On October 13-15, thousands of HR & business leaders attended the Summit to learn from industry experts. They walked away with actionable tips and timely advice around recruiting trends, compliance, maintaining a safe and healthy work environment and so much more!Did you miss any of the live sessions? Don’t worry, we’ve got you covered. You can watch them on our On-Demand Webinars page.In the meantime, check out our executive summary for a quick...

Webinar: My Supervisors Need Training - Where Do I Start? - 11/25 @11AM ET

Webinar: My Supervisors Need Training - Where Do I Start? - 11/25 @11AM ET

This session is approved for (1) HRCI & (1) SHRM CreditWhen an individual is promoted to a supervisory role, appropriate training is often limited by the time, resources and budget on hand. It’s not unusual to find managers who have been in the role for ten, fifteen or even twenty years with no formal supervisory training. Training is often “on-the-job” – otherwise known as trial by fire. In order to have strong, effective supervisors, it is worth the investment of time and resources to provide proper training.In this session, you will learn: - Essential elements of an effective supervisor training program - How to assist supervisors in implementing what they have learned (and how to follow up with them) - How to provide proper and...

Webinar: The State of American Business: Looking Forward to 2021 - 11/24 @2pm ET

Webinar: The State of American Business: Looking Forward to 2021 - 11/24 @2pm ET

Paycor recently surveyed more than 2,000 HR & finance leaders on the state of American business at the beginning of 2021. Join us for this special webinar as we break down the responses!You learn about: The HR/Finance Relationship - only 12% of finance leaders believe HR significantly impacts the bottom line Remote Work - 30% of employees are more productive at home than in the office Benefits - 86% of business leaders are concerned about the mental health and wellbeing of employees Compliance - Only 9% of business leaders ay their HR technology is "very effective" at mitigating compliance risk Register to learn more.Speaker: Matt Bergantino As Director of Content, Matt leads a team of researchers, journalists and subject matter...

Webinar: Compliance Matters: Layoffs, Furloughs, and Recalls - 11/19 @2pm ET

Webinar: Compliance Matters: Layoffs, Furloughs, and Recalls - 11/19 @2pm ET

A top concern of HR departments is how to effectively manage layoffs, furloughs and recalls as a result of COVID-19. Register for our upcoming webinar as Kara Govro, attorney & HR expert, addresses the compliance around navigating these difficult decisions. During this 60-minute webinar, Kara will also answer your questions about COVID-19 related issues impacting your small business. Register now! Speaker: Kara Govro Kara Govro is a Senior Legal Editor for Mammoth HR and been with Mammoth HR for over 5 years.Thursday, November 19 2pm ET