The Affordable Care Act (ACA) has brought many requirements for employers, from providing healthcare insurance to reporting coverage information to the IRS. Payroll-Based Journal (PBJ) is a result of one of those new employer mandates, and it specifically affects nursing homes and long-term care facilities (including skilled nursing facilities).

The Centers for Medicaid & Medicare Services (CMS) will begin collecting staffing and census information from these providers on a mandatory basis on July 1, 2016. This will include full-time staff as well as agency and contract staff.

Long-term care providers aren’t in this alone. CMS has created a free system for facilities to use to submit this information: Payroll-Based Journal.

What Are the Goals for the Payroll-Based Journal Requirement?

Affectionately called the “peanut butter and jelly” requirement or “PBJ,” payroll-based journal will achieve several goals:

  1. Allow the CMS to collect more regular and more frequent data from nursing homes
  2. Ensure accuracy of data by providing an auditable method of data collection
  3. Standardize data collection
  4. Inspect the quality of care delivered at nursing homes by using data such as:
    1. The level of staff in each nursing home
    2. Nursing home employee turnover and tenure
    3. Census data

Once the new requirements are in place, affected employers will need to file staffing and census data within 45 days of the close of each fiscal year.

Curious about how Paycor can help? Our time and attendance system has you covered. Click here to see a demo, or watch our PBJ Explainer video below.

Watch the video below to learn more about Payroll-Based Journal

Sources: CMS, Long-Term Living magazine

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