By the HR Pros of the HR Support Center
When completing performance reviews, psychologists and researchers alike agree that managers naturally exhibit bias in the ratings. To be fair and objective, a performance evaluation must be based on the employee’s job-related behavior, not on the employee’s personal traits, work situation or other factors unrelated to employee performance. Though subjectivity and partiality never will be completely removed from the process, it is important to keep some of our most common prejudices in mind when completing performance reviews.
Below is a “Top 10” list of the more frequent rating errors/biases in the performance evaluation process:
1. Excessive leniency
Excessive leniency occurs when the manager rates all employees higher than their performance warrants in an effort to be kind, supportive or well-liked. Sometimes the manager’s underlying motivation is the belief that an underperforming employee will be motivated by a positive performance review. Other managers simply prefer to take the path of least resistance. But it is important to accurately rate each employee according to his or her performance during the rating period, or the entire performance evaluation system might be rendered ineffective.
2. Excessive severity
Managers tend to demonstrate severity bias when hoping to motivate average-performing employees. A manager with this bias tends to rate all employees lower than their performance warrants in an effort to inspire average employees to improve their performance.
3. Similar-to-me bias
This bias occurs when the manager gives higher ratings to employees who are similar to the rater. We tend to like and relate well to people who remind us of ourselves; however, this resemblance should not spill over into performance review ratings.
4. Opportunity bias
Opportunity bias transpires when the manager either credits or faults the employee for factors beyond the employee’s control. Managers stricken with the opportunity bias praise or blame the employee when the true cause of the performance was opportunity or a lack thereof. An example of this bias is a manager rating a sales employee favorably overall due to one big sale obtained by a stroke of luck, rather than through normal sales channels such as meeting cold-calling and prospecting goals.
5. Halo Effect
The Halo Effect occurs when an employee possesses one exceptional strength and the manager allows this to carry over into other rating categories or to dominate the overall evaluation score. For example, if an employee excels in the category of “job knowledge,” it does not necessarily follow that the employee excels in the categories of “attendance” or “work production.”
6. Horns Effect
The Horns Effect occurs when an employee has one hindering weakness, and the manager allows this to seep into other rating categories or the overall outcome of the employee’s performance appraisal. For example, if an employee is especially weak in the category of “customer satisfaction,” it is not necessarily true that the employee may need to make improvement in the categories of “job knowledge” or “problem solving.”
7. Contrast bias
A manager afflicted with this bias tends to compare performance to other employees rather than comparing performance to an established company standard. It is important that the manager does not consider the performance of other employees in an attempt to “rank” employees in the performance review process. Every employee deserves his or her performance review to be based solely on individual performance, not performance as compared with other employees.
8. Recency bias
Recency bias occurs when the manager bases the evaluation on the last few weeks or months rather than the entire evaluation period. It is important to consider the employee’s performance during the entire review period when completing the performance review form.
9. Job vs. individual bias
Some jobs seem to be more vital to the organization than are others. A particular job may be crucial to the company’s success, but it does not necessarily follow that the employee is performing well in that job.
10. Length-of-service bias
It is important to remember that length of service is not a factor in evaluating performance. Therefore, long-term employees should be evaluated according to the same established standards as other employees.
It’s a great idea to assess your own biases prior to completing performance evaluations. It is also important to review these common biases with your management team prior to the commencement of performance appraisals, so your performance reviews are more accurate and objective in nature. When you are able to remove some of the bias from the evaluation process, performance appraisals become much more meaningful for organizational decision-making and compensation adjustments. In addition, they become much more useful to the employee in assessing valid areas that need improvement.
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