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Workforce Management

Buying an Employee Time Clock? Consider These 3 Things Before You Spend a Dime

How do you track employee time in your organization?

We ask because there’s a lot riding on your time clock, its reliability, and its ability to report information to your payroll system. The best solutions for time collection and attendance help you analyze labor data on the backend. Just think how important that is. With an accurate picture of employees’ work hours and history, you can balance workloads and cut or add hours as necessary. You can make better labor cost decisions because you have the data.

So, how can you find an employee time clock that fits the needs of your environment? Certainly, there are plenty of options for keeping time and attendance in the workplace (mobile apps, facial recognition readers, etc.). But, as you search for the best one for your organization, here are the most important items to consider

1. Accuracy With Time Tracking

If you’ve ever had an issue with buddy punching or time theft you may need your employees to clock in on-site and in-person. This of course can be logged in a number of ways but to ensure you are getting the most accurate reading from every individual, biometric data readers may be the best choice. Requiring fingerprints or facial recognition safeguards against one employee clocking in for another. Biometric time clocks that integrate with your payroll system will help ensure your employees are paid appropriately for their time, every time. In some environments, especially where employees have dirty hands, a fingerprint reader is less ideal. In this case, an iPad or tablet with a facial recognition application may be best.

Why Choose Paycor?

Time Kiosk Application

  • Accepts facial recognition
  • Connects via WiFi
  • Application is available for both Android and iOS tablets

2. Touchless Time Clocks

In dirty environments, it’s probably a better idea to consider a contact-free employee time clock. As we continue to face the pandemic, it is more of a risk for everyone to touch the same time clock that may not have been frequently cleaned. In this situation, it may be a good idea to choose a proximity reader. Proximity readers are great for office environments or in places where people have individual badges. Employees can clock in using a badge or proximity card with a chip, barcode, or magnetic stripe.

Why Choose Paycor?

Paycor PT150

  • Connects to badge readers for proximity cards (Mango)
  • Connects via Ethernet or WiFi
  • Employees can view recent punches

3. Reduce Administrative Tasks

For other environments, like restaurants, or recreation facilities, for instance, you may need to provide more information at the clock while maximizing self-service capabilities to your employees that are constantly on-the-go in fast-paced service environments. In this case, it may make sense to choose time clocks that offer a snapshot of employee information in addition to serving as the place to clock-in and clock out. By empowering your employees with access to their information, you can reduce the load of administrative tasks from managers or HR. Enable them to see a history of their time punches, benefits or schedules and even request time off.

Why Choose Paycor?

Paycor PT400

  • Employees can view recent punches, benefits, schedules, and request time off
  • Connects to badge readers for proximity cards (HID), or can use PINs
  • Connects via Ethernet or WiFi

Remember, you have options. Consider the needs of your environment and your employees as you make your choice. The appropriate employee time clock should ensure that employee hours are accurately collected and unified with your HCM solution to enable the analysis of data on the backend. With the appropriate time collection solution, you can keep employees engaged, drive efficiency and track labor costs for your business.