Providing benefits to employees’ domestic partners operates differently to provide benefits to legal spouses and dependents. Employers have to calculate the domestic partners ‘imputed income’. If you don’t know how to do that, don’t worry—we’ve prepared this guide explaining everything you need to know.
When is a domestic partner treated like a spouse?
If one of your employees gets married, their spouse is entitled to some tax-free benefits offered by your company; health insurance is the primary one. If, however, that same employee is in a domestic partnership, no such luck… with one exception. If the domestic partner can also be claimed as a tax dependent on the employee’s income taxes, they’re treated like a spouse. To qualify as a dependent, the domestic partner must live with the employee full-time, have gross income of $4,300 or less (for 2020), and receive more than half of their total financial support from the employee.
What is imputed income?
If you determine that domestic partners don’t qualify as a dependent and they receive health benefits, the contribution you make toward any premium is counted as a type of employee income called imputed income. That can come as quite a shock to employees who might incorrectly believe that a legal domestic partner’s coverage is the same as a married couples.
It’s important to highlight this detail in your open enrollment materials to eliminate any unwelcome surprises around domestic partner coverage when payday or year-end rolls around.
How to calculate imputed tax
Just like their regular pay, this imputed income is taxable income for the employee. You are responsible for calculating the estimated fair market value (FMV) of those health benefits so you can report the additional employee income to the IRS, pay your business’s share of FICA taxes and deduct that expense from your business income.
Note: It’s not required that you withhold federal tax or state income tax. Most companies calculate this amount at the end of the year and report the value of the benefit as income on the employee’s W-2 for that tax year.
So, how do you determine what “fair market value” is?
Unfortunately, the IRS doesn’t offer clear guidance on this subject, so it’s left up to you to figure out. But don’t worry, we’ll give you a head start.
One simple way to do the calculation is to determine the difference between your company’s cost of an employee-only monthly premium and the cost of an employee-plus-one monthly premium. Multiply that number by 12 and you will get your total.
Employee-only premium = $600
Employer pays = $450
Employee pays = $150
Employee-plus-one premium = $1250
Employer pays = $937.50
Employee pays = $312.50
$937.50 – $450 = $487.50/month
$487.50 x 12 months = $5,850
Paycor can help
If all these calculations are making your head spin, we totally get it. When you partner with a provider who can manage payroll complexities like imputed income, wage garnishment and child support, you can offload the headaches, so you can focus on impacting your bottom line. Talk to Paycor and discover how we can help you remain compliant while giving you back time in your day.