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Halloween Costume Policies For The Workplace
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Employee Experience

Trick or Treat? Inappropriate Halloween Costumes are HR’s Worst Nightmare

When it comes to scaring HR professionals on Halloween, ghosts and

goblins have nothing on inappropriate costumes in the workplace. Many

organizations celebrate Halloween by allowing employees to dress up and

by hosting parties; in fact, according to the Society for Human Resource

Management (SHRM), more than one in three employees celebrate

Halloween with co-workers, and more than one in four dress in costume.

But the festive atmosphere of this secular holiday can lead some to push

the envelope too far. When it comes to costumes, what one person

considers humorous, another may view as offensive. Every HR department

has their fair share of horror stories about employees who have worn

risqué or offensive costumes to work. And these aren’t just awkward

situations—they can lead to legal ramifications for discrimination and

harassment. So how can you prevent an HR scare this Halloween?

Put a Halloween costume policy in place

According to Marya Calhoun, director of human asset management and

development at Vericom Corp., a well-communicated party and costume

policy is the safest route.

Her advice? “Develop guidelines for office-appropriate costumes.

Remember to be as clear as possible. Giving guidelines helps everyone to

understand what’s acceptable and appropriate.”

How clear do you have to be? Experts say that policies should go beyond

the standard “Use good taste and judgment,” because each individual can

interpret that very differently. It’s best to provide examples of

costumes that may be considered offensive. Examples could include

costumes that exaggerate body parts, those that reveal too much of the

body, men and women dressed as the opposite gender, or ethnic,

religious or race-based costumes.

Additionally, SHRM offers the following advice to companies that want to

create policies for Halloween costumes and parties:

  • Clearly communicate costume guidelines in advance.
  • Caution employees of hospitals or other health care organizations
  • that images of ghosts, graves, skeletons and blood don’t go over well in
  • health care settings.
  • Request that workers avoid donning political costumes that could be
  • offensive.
  • Make sure desk and other office decorations don’t violate fire or
  • safety codes. If some find them offensive, consider keeping them
  • confined to a small part of the office.
  • Consider whether costumes might seem unprofessional on employees who
  • interact with customers.
  • Remember that, in some industries, such as manufacturing, costumes
  • can jeopardize safety.

Be mindful of religious beliefs

In addition to inappropriate costumes, Halloween can cause other issues

in the workplace. Some employees may take offense at the very

celebration of Halloween. For example, Steve Miller, a labor and

employment attorney at Chicago-based Fisher & Phillips, once defended a

company against an Equal Employment Opportunity Commission claim filed

by a Christian worker who said the office Halloween party offended her

religious beliefs because it celebrated evil. The EEOC dismissed the

claim because the company told the worker she didn’t have to attend the

party and offered to give her a paid day off instead.

Given that some workers may be offended by Halloween celebrations,

consider offering to let them work from home or take the day off.

With a Halloween costume policy in place and religious considerations

taken into account, your organization should be able to enjoy the fun of

Halloween without worrying about scaring the HR department.

Paycor Can Help

Paycor’s HR Support Center provides HR professionals with a deep knowledgebase of HR resources including sample policies, templates, forms, definitions and alerts. And, our HR On-Demand feature allows you to seek advice from certified HR professionals. For more information, check out the following features below.

Contact our team today to learn how Paycor can help protect your business from costly HR mistakes.

Source: Society for Human Resource Management

This content is intended for educational purposes and should not be

considered legal advice.