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I-9 Compliance

The U.S. Citizenship and Immigration Service (USCIS) Form I-9 is used for verifying the identity and employment eligibility of individuals hired for employment in the United States. I-9 compliance is mandatory, and all U.S. employers must ensure proper I-9 completion for each citizen and noncitizen they hire for employment. Employees also must complete Form I-9.

Employees complete section 1 of the form to attest to their employment authorization and present their employer with acceptable documents for proof of identity and employment authorization no later than the first paid day of work. The last page of the form lists I-9 acceptable documents on Lists A, B, and C. Employees may present one selection from List A to establish both identity and employment authorization, or a combination from List B (establish identity) and List C (establish employment eligibility).

The employer completes section two no later than the third business day an employee starts work for pay. They must examine the employee’s employment eligibility and identity document(s) to determine whether the document(s) reasonably appear to be genuine and record the document information on the I-9 form. The employer completes section three if an employee’s work authorization expires or if they are rehired within 3 years of the date they originally completed their I-9 document. Employers should store the I-9 forms separately from other personnel files and must retain the original forms for three years after date of hire or one year after the last day of employment, whichever is later.

Paycor’s Onboarding Software allows newly hired employees to fill out their I-9 online. See more here.

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