Year End 2023
Get Ready for Year-End 2023
Year-end shouldn’t be a stressful time for you and your team. We’ve prepared the resources and information you need to close out the year with confidence.
Reminder: W-2 information will process immediately after your last scheduled check date in 2023.
2023-24 Key Dates to Remember
November 23 – 24:
Paycor is closed for Thanksgiving Holiday
December 8:
Deadline to alert Paycor to hold books open until 12/29/23
December 14:
Deadline to opt-in to paperless Form W-2
December 25:
Paycor closed for Christmas
December 27:
Deadline to process last payroll check of the year
January 1:
Paycor closed for New Year’s Day
January 2:
Due Date for W-2 Opt-Out Waivers
February 9:
Deadline to submit ACA/1095C forms (Important note: If you have employees in California, the deadline to submit is January 12.)
What’s New in 2024?
New payroll and tax regulations could affect your business in 2024. Check out our infographic for the latest on what’s changing and what you can do to prepare.
Step-By-Step Guide to ACA Filing!
Beginning in early December, you can submit your 2023 ACA IRS filings (via print or electronic forms).
For more information on next steps, check out Paycor’s ACA Filing Tool along with your Lookback Dashboard for IRS filings.
Sign in to access your ACA IRS filing tab located under “Company.”
Important: To Ensure your forms are delivered before the IRS deadline, you must submit your filings by 02/09/24 (California filing deadline is 1/12/24).
W-2s: Prevent Errors, Go Paperless & More!
Confident your W-2 submission is accurate? Check out Paycor’s W-2 Preview Report that enables you to identify errors with earnings, deductions, and taxes. Our Employee Paperless Toolkit will help you communicate the benefits of using electronic forms to your employees.
Important W-2 Reminders
- Deadline to opt-in to paperless Form W-2 is 12/14/23.
- All additional year end payrolls, such as bonuses or S-Corp shareholder health insurance, must be scheduled and processed by 12/29/23.
- W-2s can be shipped via UPS or direct meter mail.
- W-2s can be shipped via UPS or direct meter mail.
- UPS will not deliver to PO boxes without a physical address
- 1099s cannot be shipped via direct meter mail.
- UPS tracking numbers will be emailed to the address connected to the contact who receives W-2s.
- For Tax Year 2023, the IRS has mandated all employers with 10 or more combined W2 and 1099 earnings file their annual forms electronically. Click here for instructions on filing your 1099S.
Training & Certification
Remember that you can take trainings and certifications in Paycor’s Training Hub! The newly redesigned Hub is intuitive, accessible, and it takes the guesswork out of your learning experience. We organized the homepage with clear choices based on your learning preferences: Instructor-led Guided Learning, Self-Service Learning, or Role-Based Learning. Choose the one that’s right for you.
Your Year-End Tax Checklist
Review your tax compliance dashboard for any discrepancies. Complete the End-of-Year Tax Checklist to make sure you haven’t missed a step. Review potential year-end fees, and find answers to commonly asked year-end questions.
Hold Books Open
Do you need us to hold your books open past your last payroll?
CPA Resources
Get Reporting Access for Mutual Clients
Request access to client reports by filling out this form.
Have Questions about Year-End?
Download our CPA Year-End Kit to learn about important dates and deadlines as well as detailed instructions to help you out with year-end.
We Are Here to Help
For any questions, please contact our Support team at 855-565-3285.
Should you need additional assistance or reporting access for a specific client, you can reach us at [email protected].
Paycor Support Center
Unable to find the answers you need here? Navigate to our expanded knowledge base for additional resources for you and your employees. Most answers to your urgent requests can be found in our Get Help section. You can also use our live chat or call us at 855-565-3285.