How Can HR Software Benefit Your Company?
human resource software

How Can HR Software Benefit Your Company?

HR software can help companies to improve talent management systems, better manage employee records, and optimize hiring practices. Many companies across all industries and geographical locations have already made the leap into automating HR systems. For those that have not yet made the leap, the following are several ways that HR software may be beneficial to your company.

1. Save space

One thing that HR systems are virtually guaranteed to do is save companies space. Eliminating or minimizing paper records removes the need for extensive filing systems and large storage areas, which can in turn save your company money on rent and utilities.

2. Improve organization

When records are kept in an automated system, it becomes much easier to organize and recall needed information. The degree to which HR systems may help improve organization depends on your company’s existing systems and the features of the software.

3. Streamline information sharing

HR systems can make it possible for employers or managers to share information across an entire organization with one click. If employee self-service options are in place, this information may be accessed from anywhere at any time. This can eliminate inconsistencies when sharing information regarding procedural changes and other company news.

4. Conquer geographical barriers

For companies that operate across the globe, an HR system can help employees and managers to communicate from remote locations and attend conferences online. Depending on the industry, it may be possible to communicate completely online and hire skilled employees without ever needing to travel or have the employee relocate. HR software can also help to establish greater consistency in systems and standards when there are numerous company locations across a large geographical area.

5. Optimize decision making

With the help of analytics and data reporting, managers can optimize decision making in many areas. HR systems can help managers determine when and who to hire and what the best methods will be for employee development. HR systems may also be able to help managers determine how to increase productivity and improve systems, though this requires analysis skills as well as access to information.

6. Better use of human capital

HR software makes HR professionals’ jobs much more efficient. HR personnel does not have to spend time writing out and filing employee information and searching through files to answer questions or make changes. With information easy to enter and available in one place, HR professionals have more time to devote to endeavors that will truly benefit the organization.

7. Increase performance management effectiveness

Performance management can be altered from a once-a-year grueling review process to a daily or weekly feedback session in which managers truly find out how an employee is progressing and use the information to effectively develop the employee. HR systems make it easy to obtain performance feedback from a variety of sources so that a more realistic and rounded view of the employee is seen. With this information, managers can more effectively develop employees by giving specific advice and suggesting training systems that will be of the greatest benefit.


About the author

Dave Rietsema has worked in the human resources field for nearly 10 years in multiple roles—from HR Generalist to VP of Human Resources. He holds an MBA with an HR focus and earned a PHR certificate from HRCI in 2012.

Dave is the Founder & CEO of HR Payroll Systems and HRIS Payroll Software, websites that help HR professionals in identifying, evaluating and selecting HR and payroll software solutions.

More to Discover

Leave of Absence Policy and Acceptance Letter Template

Leave of Absence Policy and Acceptance Letter Template

Every business needs a leave of absence policy that clearly lays out how employees can apply for time away from work, and what the terms of this leave will be. There are many reasons an employee may require a leave of absence from work and while employers usually have the right to reject a request, it’s almost always the right call to allow employees to take leave.The distress and uncertainty caused by COVID-19 has only made it more important that businesses take an understanding approach to employee welfare, even if they are not eligible for FMLA leave. Whatever the reason an employee needs some time away from work, it’s important that, when accepting such a request, employers lay out exactly what it means for an employee’s status in...

Webinar: Post COVID-19: Reimagining the Future of Work

Webinar: Post COVID-19: Reimagining the Future of Work

Join us for a special roundtable discussion on what the future holds for HR leaders post COVID-19 featuring HR experts Jennifer McClure, Jon Thurmond, Wendy Dailey and Joey Price. They will discuss a variety of topics including how to navigate this new normal, new challenges facing HR leaders, personal experiences on motivating employees and keeping engagement strong and much more.

Webinar: How to Tackle HR with a Team of One

Webinar: How to Tackle HR with a Team of One

The way business leaders manage HR at their organization now can cripple or jumpstart long-term growth for their business. Watch now to discover tips and tricks on managing compliance, recruiting, performance management, training and HR technology. Register now! Speaker: Lori Kleiman Lori Kleiman is a business expert with more than 25 years of experience advising companies on HR issues. Her background as a human resources professional and consultant gives her unique insight on how HR professionals and executives can work together effectively to achieve business goals. Her programs are designed to provide critical HR updates and best practices to small businesses.

Why HR Technology Matters Now More than Ever

Why HR Technology Matters Now More than Ever

When a crisis hits, the right HR technology gives business leaders the data, tools and support they need to make important decisions quickly. In this report, Josh Bersin breaks down the four key benefits of HR technology and demonstrates through case studies how leaders can leverage it to solve problems and grow.