How Can HR Software Benefit Your Company?
human resource software

How Can HR Software Benefit Your Company?

HR software can help companies to improve talent management systems, better manage employee records, and optimize hiring practices. Many companies across all industries and geographical locations have already made the leap into automating HR systems. For those that have not yet made the leap, the following are several ways that HR software may be beneficial to your company.

1. Save space

One thing that HR systems are virtually guaranteed to do is save companies space. Eliminating or minimizing paper records removes the need for extensive filing systems and large storage areas, which can in turn save your company money on rent and utilities.

2. Improve organization

When records are kept in an automated system, it becomes much easier to organize and recall needed information. The degree to which HR systems may help improve organization depends on your company’s existing systems and the features of the software.

3. Streamline information sharing

HR systems can make it possible for employers or managers to share information across an entire organization with one click. If employee self-service options are in place, this information may be accessed from anywhere at any time. This can eliminate inconsistencies when sharing information regarding procedural changes and other company news.

4. Conquer geographical barriers

For companies that operate across the globe, an HR system can help employees and managers to communicate from remote locations and attend conferences online. Depending on the industry, it may be possible to communicate completely online and hire skilled employees without ever needing to travel or have the employee relocate. HR software can also help to establish greater consistency in systems and standards when there are numerous company locations across a large geographical area.

5. Optimize decision making

With the help of analytics and data reporting, managers can optimize decision making in many areas. HR systems can help managers determine when and who to hire and what the best methods will be for employee development. HR systems may also be able to help managers determine how to increase productivity and improve systems, though this requires analysis skills as well as access to information.

6. Better use of human capital

HR software makes HR professionals’ jobs much more efficient. HR personnel does not have to spend time writing out and filing employee information and searching through files to answer questions or make changes. With information easy to enter and available in one place, HR professionals have more time to devote to endeavors that will truly benefit the organization.

7. Increase performance management effectiveness

Performance management can be altered from a once-a-year grueling review process to a daily or weekly feedback session in which managers truly find out how an employee is progressing and use the information to effectively develop the employee. HR systems make it easy to obtain performance feedback from a variety of sources so that a more realistic and rounded view of the employee is seen. With this information, managers can more effectively develop employees by giving specific advice and suggesting training systems that will be of the greatest benefit.


About the author

Dave Rietsema has worked in the human resources field for nearly 10 years in multiple roles—from HR Generalist to VP of Human Resources. He holds an MBA with an HR focus and earned a PHR certificate from HRCI in 2012.

Dave is the Founder & CEO of HR Payroll Systems and HRIS Payroll Software, websites that help HR professionals in identifying, evaluating and selecting HR and payroll software solutions.

More to Discover

What is a W-4 Form?

What is a W-4 Form?

What is a W-4 Form? W-4 forms are essentially very basic tax returns filled out by employees. Specifically, it tells employers the correct amount of tax to withhold from the employee’s paycheck. Need a W-4 Form? Download it here. Why are W-4s important? The accuracy of an employee’s W-4 submission will determine the size of their tax refund (or bill) at the end of the year. The amount withheld should be as close as possible to their actual tax obligation—a big deficit can be an unwelcome surprise and may be accompanied by further penalties. Withholding more than necessary is considered by some employees as an easy way to save but, while refunds may seem like a nice treat, you are taking away the chance for employees to invest (or use)...

W-2 Employer Responsibilities

W-2 Employer Responsibilities

What is a W-2 Form? W-2 forms are an important part of employees’ tax filings, listing all wages and salary paid along with the amounts withheld for taxes and benefits. W-2 forms include information about your business and employee details along with how much employees earn (including tip income), how much they withhold for tax (as specified on their W-4 form) plus social security and Medicare contributions, also factoring in retirement and special benefits plans. A W-2 form is required for all employees. However, for independent contractors, for whom taxes are not withheld, an employer is required instead to submit a 1099-MISC form, which simply reports payments. (Here’s how to figure out whether someone is an employee or an independent...

How to Build Effective Teams - Infographic

How to Build Effective Teams - Infographic

Paycor asked more than 1,000 leaders of medium & small businesses what makes teamwork work. What they said may surprise you. Check out our infographic for the highlights.Share this Infographic On Your SitePlease include attribution to https://www.paycor.com with this graphic.

Case Study: Price Brothers, Inc.

Case Study: Price Brothers, Inc.

A need for robust reporting tools and a modern HR and payroll platform with onboarding capabilities led Price Brothers, Inc., to Paycor. “We’re constantly hiring and looking for skilled trade help on a daily basis. Now they can fill out the application online and we can email them the new-hire paperwork. They can complete everything online before their first day.” - Kim McLaughlin, CFO, Price Brothers, Inc. Why Price Brothers, Inc., left their payroll provider Price Brothers, a Charlotte, N.C.-based plumbing contractor who specializes in new-home construction, needed a more modern HR and payroll platform that could keep up with their growing business. Their former solution wasn’t intuitive and didn’t collect all the data they needed for...