How Can HR Software Benefit Your Company?
human resource software

How Can HR Software Benefit Your Company?

HR software can help companies to improve talent management systems, better manage employee records, and optimize hiring practices. Many companies across all industries and geographical locations have already made the leap into automating HR systems. For those that have not yet made the leap, the following are several ways that HR software may be beneficial to your company.

1. Save space

One thing that HR systems are virtually guaranteed to do is save companies space. Eliminating or minimizing paper records removes the need for extensive filing systems and large storage areas, which can in turn save your company money on rent and utilities.

2. Improve organization

When records are kept in an automated system, it becomes much easier to organize and recall needed information. The degree to which HR systems may help improve organization depends on your company’s existing systems and the features of the software.

3. Streamline information sharing

HR systems can make it possible for employers or managers to share information across an entire organization with one click. If employee self-service options are in place, this information may be accessed from anywhere at any time. This can eliminate inconsistencies when sharing information regarding procedural changes and other company news.

4. Conquer geographical barriers

For companies that operate across the globe, an HR system can help employees and managers to communicate from remote locations and attend conferences online. Depending on the industry, it may be possible to communicate completely online and hire skilled employees without ever needing to travel or have the employee relocate. HR software can also help to establish greater consistency in systems and standards when there are numerous company locations across a large geographical area.

5. Optimize decision making

With the help of analytics and data reporting, managers can optimize decision making in many areas. HR systems can help managers determine when and who to hire and what the best methods will be for employee development. HR systems may also be able to help managers determine how to increase productivity and improve systems, though this requires analysis skills as well as access to information.

6. Better use of human capital

HR software makes HR professionals’ jobs much more efficient. HR personnel does not have to spend time writing out and filing employee information and searching through files to answer questions or make changes. With information easy to enter and available in one place, HR professionals have more time to devote to endeavors that will truly benefit the organization.

7. Increase performance management effectiveness

Performance management can be altered from a once-a-year grueling review process to a daily or weekly feedback session in which managers truly find out how an employee is progressing and use the information to effectively develop the employee. HR systems make it easy to obtain performance feedback from a variety of sources so that a more realistic and rounded view of the employee is seen. With this information, managers can more effectively develop employees by giving specific advice and suggesting training systems that will be of the greatest benefit.


About the author

Dave Rietsema has worked in the human resources field for nearly 10 years in multiple roles—from HR Generalist to VP of Human Resources. He holds an MBA with an HR focus and earned a PHR certificate from HRCI in 2012.

Dave is the Founder & CEO of HR Payroll Systems and HRIS Payroll Software, websites that help HR professionals in identifying, evaluating and selecting HR and payroll software solutions.

More to Discover

Case Study: Ohio Catholic Credit Union

Case Study: Ohio Catholic Credit Union

After working with an unfriendly HR solution that outgrew their business needs and made running reports challenging, Ohio Catholic Credit Union turned to Paycor for help. Now, the HR team can easily create the reports they need and extract the right data to share with the Bureau of Labor Statistics and senior leaders. Best of all, the enhanced reporting capabilities has saved the VP of HR 20 minutes each time she generates a report. Check out the case study below and discover why Ohio Catholic Credit Union trusts their most critical people management and payroll needs to Paycor.

Webinar: Feature Focus: Manage Access (Paycor Customers)

Webinar: Feature Focus: Manage Access (Paycor Customers)

Find out how you can leverage Paycor's Manage Access to it's full potential. You will learn how to create and assign roles and privileges in the system based on responsibilities.

Webinar: The Turnover Crisis in Restaurants: An Action Plan for Owners and Operators

Webinar: The Turnover Crisis in Restaurants: An Action Plan for Owners and Operators

Restaurants across the country are experiencing high volumes of turnover at an alarming rate. In 2016, turnover exceeded 70% for the second consecutive year, and the turnover rate in the fast-food industry reached 150%, the highest since data was first captured in 1995*. With record numbers of restaurants and more jobs to choose from, employees are willing to take risks to find the right fit. Join our webinar to understand how to manage and prepare for turnover before it happens so that you can reduce the impact on your bottom line. Plus, we'll share how restaurants are using technology to solve their HR challenges. Speaker: Henry Link Henry is a Principal Marketing Program Manager at Paycor. Through his extensive research in the HR...

Case Study: Capital Brewery

Case Study: Capital Brewery

Complicated reporting, poor customer service and the feeling that they just didn’t have control over the HR functions they really needed led Capital Brewery in Madison, Wis., to seek a payroll and time and attendance solution that provide an efficient and seamless experience. “Partnering with Paycor saves us time. It allowed us to create the reports we need and made onboarding so easy,” said Capital Brewery accountant Dawn Westhoff. “From requesting time off, processing payroll or just answering HR questions, Paycor is helping us handle everything professionally.”