The ONE THING that Gets in the Way of Onboarding New Employees
onboarding-new-employees

The ONE THING that Gets in the Way of Onboarding New Employees

The number #1 thing that organizations get wrong about onboarding is that human resources and frontline managers can get bogged down with administrative tasks that take them away from focusing on the more important matters. Sixty percent of 1,030 human resources and non-HR U.S. business leaders said that HR spends more time performing administrative and maintenance tasks than strategic tasks.

Onboarding can quickly and easily become nothing more than managing administrative details that, while important, are not the kinds of things that make employees stay and be productive. For example, if you’re not automating onboarding with software, this can happen to the new hire as well as HR:

  • Days spent in an office filling out paperwork versus meeting the team and spending time learning their role
  • Paperwork creating inefficiencies
  • Time spent tracking down information
  • Re-keying information into multiple systems
  • Confusing first impression of the new organization because there’s no coherent look, tone, and feel to the process

Bottom line, managers and HR shouldn’t get caught up in the administrative details. As much as possible, everything with new hire onboarding that can be automated should be automated so everyone can focus on the crucial, important business at hand instead of tasks. Ideally, new team members can enjoy their new hire experience by having paperwork and necessary training completed before their official start date.

new-employee-onboarding-frustration

Problem: Manual paperwork

Solution: Kiss paper onboarding good-bye. HR administrators don’t have the time, or enough filing cabinets, to keep up with new hire paperwork. Investing in an onboarding software tool to keep track of which documents are complete is key. Look for a tool that:

Problem: Death by 1,000 questions

Solution: Empower employees from day-one to easily find answers to their own questions. Make sure your new employee onboarding platform:

  • Provides easy-to-use, intuitive, wizard-based applications that guide employees through the onboarding process, answering questions along the way.
  • Helps ensure accurate completion of all new hire paperwork.

Problem: Need new hires to hit the ground running

Solution: Don’t wait until their first day to build a solid employee engagement foundation. Ensure your onboarding system follows best practices and engages employees early – before their first day – with company information, handbooks and other policies to help them feel prepared and engaged right away.

Problem: Multiple, disparate HR databases

Solution: A single, integrated single system of record. No one has time to enter new hire information into multiple databases. That’s an inefficient and error-prone process. Make sure your onboarding solution is:

  • An efficient and intuitive system of record for new hires.
  • Integrated to ensure the utmost compliance and workflows to prevent redundant administrative work.

New Employee Onboarding Solutions

Paycor’s Onboarding solution allows employers to connect with new hires before they join the organization, increasing their engagement and impacting your bottom line. Because our Onboarding tool is electronic, it removes the administrative burden from employers who spend the majority of their time tracking down and organizing paperwork and then manually entering new hire information into payroll. Administrators can get a head start on the new hire process by enabling new employees to complete personal, contact, tax and banking information prior to their start date. Important documents like company handbooks, non-compete clauses and other policies can be reviewed an acknowledge before the employee steps foot in your facility, allowing you to focus more on training and learning and less on filling out forms.

Check out this short two-minute video on Paycor’s Onboarding to learn how you can improve efficiency and engagement at your organization.

More to Discover

Case Study: Boulder Country Club

Case Study: Boulder Country Club

Paycor’s enhanced implementation service model creates a fast start for Boulder Country Club. “The transition to Paycor has been amazing. The hands-on guidance and support they offered during implementation saved us so much time. Paycor took control of the entire process so I could focus on other things.” - Amber Maranya, HR Director, Boulder Country Club Prior to Paycor Boulder Country Club is a private club that serves 850 members across northern Colorado and offers everything from golf and tennis to fitness and swimming. Their previous HR & payroll platform was designed for small businesses and couldn’t easily track hours worked for commissioned employees. After evaluating multiple well-known providers, HR Director Amber Maranya...

If an Employee Tests Positive for COVID-19, Here’s What to Do

If an Employee Tests Positive for COVID-19, Here’s What to Do

Everyone needs a plan to fall back on if and when an employee gets sick or tests positive for COVID-19. Below you'll find the step-by-step guide on how your company should proceed if one of your employees tests positive for Coronavirus.Get Communication Letter Template to Use if Employee Tests Positive for COVID-19 6 Steps To Take If an Employee Tests Positive for COVID-19 Offer Support We’re all moving fast in this new world and it can feel like we’re flying blind, so this is just a reminder of what you already know: if an employee lets you know they’ve tested positive for COVID-19, take a moment to be there for them. As a leader of your company, there are of course professional limitations of what “being there” means—you won’t be able...

Emergency Sick Leave for Childcare: What Employers Need to Know About FFCRA

Emergency Sick Leave for Childcare: What Employers Need to Know About FFCRA

The Families First Coronavirus Response Act (FFCRA) is a big part of the government response to the current public health crisis, offering emergency sick leave and paid family medical leave to those affected by Coronavirus. Take a look at our guide on managing employee leave scenarios.The FFRCA doesn’t just apply to employees who are directly affected by the virus—those who are infected, caring for the infected or quarantined. It also puts in place measures for the parents or guardians of children whose schools or day care facilities are closed due to the pandemic.These measures will apply from April 1, 2020 through December 31, 2020. How Does the FFCRA Work for Parents? If an employee has been on payroll for at least 30 days and cannot...

Essential Business Letter (Template)

Essential Business Letter (Template)

Many states and cities are imposing complete or partial lockdowns, with most businesses forced to temporarily shut their doors or move to remote work and only “essential businesses” unaffected. This has left many employers and employees asking what exactly counts as an essential business.Download Essential Business Letter Template What Counts as an Essential Business? On March 19, the Cybersecurity and Infrastructure Security Agency (CISA, overseen by the Department of Homeland Security) issued guidance on what business count as critical infrastructure. Some businesses are obviously essential—hospitals, pharmacies and law enforcement. The list is extensive—other essential businesses include stores selling supplies which allow people to...