How To Create a BYOD (Bring Your Own Device) Policy - Template Included
How To Create a BYOD (Bring Your Own Device) Policy - Template Included

How To Create a BYOD (Bring Your Own Device) Policy - Template Included

Many employees are working remotely so now you have to ask: should they take company equipment (laptops for example) home or should they use their own personal devices?

If you have the option to give employees company equipment for home use—great, do it—just make sure you document the process and get everyone to sign on the dotted line.

Download BYOD Template

But for many companies, there’s just not enough “company equipment” to go around, in which case you’ll have to develop your own Bring You Own Device (BYOD) policy to establish best practices and expectations.

What is a BYOD (Bring Your own Device) Policy?

There are advantages to BYOD. Employees can work with the devices they prefer and know well, and you may be able to cut costs and raise productivity. But there are risks, as you can probably guess—data security foremost among them. That’s where your BYOD policy can help. Your Bring Your Own Device policy can spell out the precautions and security protocols employees must take when using their home devices. And if things go wrong, you’ll want a plan in place.

What Should a BYOD Policy Include?

Any BYOD policy should be a collaboration between IT, HR and legal. If you’re short on time, it may be possible to simply expand current policies relating to things like acceptable internet use. Here are some other things to consider:

  1. Allowed Devices
  2. Decide whether to allow employees to use any laptop, tablet or smartphone they happen to have, or limit the range of permitted devices.

  3. Shared Costs
  4. When an employee starts working from home, they may burn through their data plan faster than normal. They may need to upgrade software or increase their monthly data plan. If so, a company should consider offering a stipend to cover rising costs.

  5. Service Policy
  6. What type of tech support (if any) can you offer for personal devices? If an error occurs, whose responsibility is it to fix it? And if a device breaks, will the company replace it?

  7. Passwords
  8. If a personal device is to be used to store important work-related information, a company should specify the security requirements. This will likely involve strong passwords and multi-factor authentication. (Check out this free password generator—it’s amazing.)

  9. Network Security
  10. Similarly, important data should only be transferred on safe connections and not public networks. A BYOD policy should be clear about the networks on which an employee is permitted to use their device. If possible, an employer can provide a unique VPN for employees.

    Learn How To Protect Payroll Data

  11. Data Storage
  12. It’s essential to specify what company data can be stored on a personal device. If a device is unencrypted, employees should know not to store any confidential corporate or credit card data.

  13. Authorized Use
  14. Companies must decide whether an employee can share their device with their friends and family. If not, this should be specified in any BYOD policy.

  15. Banned Applications
  16. Employees’ personal devices will likely contain applications that aren’t relevant to work. Access to some of these—like those used for social media—may be allowed only outside of work hours. However, companies may want to reserve to right to request the deletion of apps at risk of including malware.

  17. Oversight
  18. Employees should be aware that the company has the right to access and audit any devices used for work, to ensure that the BYOD policy is being followed.

  19. Lost or Stolen Devices
  20. If a device containing sensitive data is stolen, employees should know how soon they need to report it, and be aware that to prevent risks, all data may have to be remotely wiped. It may be good practice to ensure that all company-related data is backed up on an official cloud account.

  21. Employee Exit
  22. When an employee leaves the company, what will happen to their device? If the device has been used to handle company data, if may have to wiped or at least checked. It’s important that employees know this before using their personal devices for work matters. (For advice on one of the hardest things HR leaders have to do-lay people off—read this article.)

Having a Policy in Place is Just the First Step

To hold employees accountable and ensure compliance, business leaders need employees to sign and acknowledge the policy. But If you have dozens of employees—or more—the manual process of gathering signatures and storing documents can be overwhelming.

Paycor can help store important employee documents and forms—like the one in this article—as well as gather electronic signatures to eliminate manual burdens and mitigate risk. Learn More.

Get Two Customizable Templates:

  1. Acknowledgement of Receipt of Company Property
  2. BYOD Policy

You can easily edit the language as needed.

Access BYOD & Acknowledgement of Receipt of Company Property Templates

More to Discover

Webinar: Vaccination Policy: What HR Leaders Need to Know - 2/9 @11AM ET

Webinar: Vaccination Policy: What HR Leaders Need to Know - 2/9 @11AM ET

With the vaccine rollout underway, it’s critical for HR leaders to know the impact to their organization. Join Paycor and the team from Constangy Brooks, Smith & Prophete for a webinar where we will cover employment issues related to the COVID-19 vaccine(s).Our presenters will cover: • How employers should think about structuring their vaccination policies • The impact of the vaccine rollout on employee safety • Reviewing the legal aspects of vaccine policies and the impact these policies will have on organizationsSpeakers: Lori Mans and Jonathan Yarbrough Partners with Constangy Brooks, Smith & Prophete LLPLori's primary focus of her law practice involves representing management in state and federal court employment litigation....

Webinar: Courageous Leadership During Challenging Times - 2/25 @2pm ET

Webinar: Courageous Leadership During Challenging Times - 2/25 @2pm ET

As a leader during these unprecedented times, you have been consistent and resilient. 2020 brought more than a virus to the world; it brought the challenge of isolation to many leaders supporting team members, families, and an extended network while adjusting to a new normal. Whether you are meeting significant goals or engaging in community work, you show up every day bringing creativity, insight and discipline to your team. But, how much are you investing in the care of your leadership so that you can lead others well? In this webinar, we will gather to discuss avoiding burnout, what it means to practice self-leadership and all the ways leaders can share resources and lift each other. Leadership is a journey that you do not have to...

Webinar: Virtual Demo: Workforce Management Solutions - 2/10 @1pm ET

Webinar: Virtual Demo: Workforce Management Solutions - 2/10 @1pm ET

Paycor’s human capital management software modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you pay them, retain them and build a company culture. With a single source of truth for all employee data, you’ll never have to switch platforms, log-in to multiple systems, re-key information or open multiple spreadsheets. In this live virtual demo, our product experts will highlight Paycor’s Workforce Management Solutions, including Payroll, Time and Scheduling. Discover how HR Leaders can optimize productivity, track labor costs, confidently pay employees and ensure you have the right coverage when you need it. Speakers: Kim Saldana and Kyle Baker

Getting a Handle on Employee Absenteeism in Manufacturing

Getting a Handle on Employee Absenteeism in Manufacturing

Absent employees represent a significant cost to any business, but it poses a particular problem for manufacturers. In factories, employees fill more specialized and skilled positions that play key roles in the manufacturing process. An absent employee may not only impact his or her immediate function but every other function downstream in the process. Some experts estimate employee absenteeism can cost the U.S. manufacturing industry $3 billion every year in lost productivity.Common Causes of Staff Absenteeism Many factors can have an impact on employee attendance but some of the more common causes include: Illnesses or injuries Stress and depression Low morale, disengagement or general job burnout Caring for a sick child or elderly...